The Ministry of Attorney General, Court Services Division, Ottawa Courthouse, requires one bilingual individual to provide clerical, cashier and counter services for the efficient operation of a court office.What can I expect to do in this role?In this role you will:- Receive/process and issue court documents at a public counter, ensuring accuracy and completeness of filings;- Sign, seal, issue/process a variety of documents such as certificates & notice of applications; - Respond to telephone/counter inquires; - Provide information on status of cases and procedural instructions to clients, legal profession and other agencies;- Prepare, issue and sign court orders for unrepresented litigants; - Prepare release documents for in-custody clients;- Receive/review court orders, process and return completed orders; - Set dates/trial times; - Prepare court lists for such as motions, case conferences and other related court events;- Compose routine correspondence; - Operate cash register;- Collect all relevant fees, process payments and issue invoices;- Prepare deposits;- Input/update cases on Court Computerized Systems;- Record statistical data;- Maintain filing systems;- Provide administrative/clerical support to the court office.How do I qualify?MandatoryFrench Language skills at the Advanced Level (oral and written) are required.Knowledge and Skill:- Direct knowledge of the procedures, rules, acts, statutes, legislation and directives relevant to the Superior Court of Justice and Ontario Court of Justice (Civil, Criminal); - Direct knowledge of court practices/ procedures; - Knowledge of office procedures/ practices to provide administrative/clerical support to the court office and maintain filing systems.- Demonstrated organizational, analytical and interpersonal skills;- Written/oral communication skills to respond to telephone/counter inquires and compose routine correspondence;- Ability to use personal computer and related software such as MSWord/Excel and computerized systems (FRANK, ICON), keyboarding skills.- Accuracy/attention to detail to record statistical data and prepare, issue and sign court orders for unrepresented litigants;- Tact and discretion to deal effectively with the public, judiciary/legal profession to provide information on status of cases and procedural instructions to clients, legal profession and other agencies;- Ability to set priorities and complete work to strict deadlines;- Ability to work independently and as a team player in a high volume environment;- Knowledge of cash control practices; ability to handle cash and operate cash register; mathematical skills.
Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.
Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.
The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca
This site is maintained by the Government of Ontario
Queen's Printer for Ontario, 2007
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