If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Court of Justice.What can I expect to do in this role?• type and transcribe (from handwritten notes or dictaphone tapes) correspondence, judgements and legal documents• take dictation, edit and compose correspondence• provide reception services and arrange appointments• maintain and manage Justices' calendars and schedules, and arrange for travel• process invoices and travel claims, maintain expense accounts• provide support to Justices on committees• process mail, maintain filing system and access information on databasesHow do I qualify?Mandatory• you have typing skills to 50 words per minute • you are able to take shorthand to 80 words per minute or dicta skills of 70%Technical Knowledge and Experience• you have demonstrated legal secretarial and administrative experience• you have knowledge of legal office systems, financial processes and court systems• you have ability to work within court procedures including knowledge of legal terminology and documentsCommunication Skills and Experience• you have excellent written communication skills to compose correspondencecyou have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries• you have ability to receive and screen telephone calls and visitors using tact and discretion • you have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholdersJudgement, Organizational and Analytical Skills• you have proven organizational skills and ability to work independently• you can prioritize, multi-task and complete work to meet deadlines• you have ability to use good judgment and analytical skills to research and respond to inquiries and resolve conflicts successfullyComputer Skills:• you are proficient using PC applications such as Microsoft Office, e-mail, Internet and the IntranetCourt Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.
Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.
Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.
The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca
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Queen's Printer for Ontario, 2007
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