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Apply By: Tuesday, January 22, 2013 11:59 pm EST Print this pagePRINT
 

Competition Status: Position Filled

Approximately 481 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

JUDICIAL SECRETARY
Organization:    Ministry of the Attorney General
Division:    Court Services Division
City:    Toronto
Job Term:    1 Temporary
Job Code:    09OAD - Office Administration 09
Salary:    $23.46 - $27.35 per hour*
Posting Status:    Open
Job ID:    49441
 View Job DescriptionView Job Description
 

If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Court of Justice.

What can I expect to do in this role?

• type and transcribe (from handwritten notes or dictaphone tapes) correspondence, judgements and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage Justices' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to Justices on committees
• process mail, maintain filing system and access information on databases

How do I qualify?

Mandatory
• you have typing skills to 50 words per minute
• you are able to take shorthand to 80 words per minute or dicta skills of 70%

Technical Knowledge and Experience
• you have demonstrated legal secretarial and administrative experience
• you have knowledge of legal office systems, financial processes and court systems
• you have ability to work within court procedures including knowledge of legal terminology and documents

Communication Skills and Experience
• you have excellent written communication skills to compose correspondence
cyou have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• you have ability to receive and screen telephone calls and visitors using tact and discretion
• you have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders

Judgement, Organizational and Analytical Skills
• you have proven organizational skills and ability to work independently
• you can prioritize, multi-task and complete work to meet deadlines
• you have ability to use good judgment and analytical skills to research and respond to inquiries and resolve conflicts successfully

Computer Skills:
• you are proficient using PC applications such as Microsoft Office, e-mail, Internet and the Intranet


Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Additional information:
Address:  
  • 1 Temporary, duration up to 6 months, 60 Queen St W, Toronto, Toronto Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Tuesday, January 8, 2013
 
Note:
  • The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from applying and/or accepting a position with the Ontario Public Service for a specific time period (e.g. one year), or from applying and/or accepting a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
 
Remember: The deadline to apply is Tuesday, January 22, 2013 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.



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The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

 
*Indicates the salary listed as per the OPSEU Collective Agreement.
 
 
 
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