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TCO ADMINISTRATIVE ASSISTANT
Organization:    Workplace Safety and Insurance Appeals Tribunal
Division:    Tribunal Counsel Office
City:    Toronto
Job Term:    1 Permanent
Job Code:    09OADWSIAT - Office Administration 09 (WSIAT)
Salary:    $23.95 - $27.08 Per Hour*
Posting Status:    Open
Job ID:    51433
 

The Workplace Safety and Insurance Appeals Tribunal (WSIAT) is a highly specialized adjudicative Tribunal that hears appeals of final decisions of the Workplace Safety and Insurance Board. WSIAT's Tribunal Counsel Office (TCO) requires a highly motivated individual to provide administrative support to Tribunal staff who process post hearing and complex appeals.

What can I expect to do in this role?

As a TCO Administrative Assistant, you will:
• transcribe letters, memoranda and complex legal documents from dicta and/or written instructions
• prepare case materials for hearings
• prepare materials for judicial review applications and other court proceedings
• prepare medical consent forms and review packages
• coordinate medical appointments for injured workers with medical specialists, follow up with hospitals and doctors to obtain reports and pay invoices, arrange interpretation services as required
• update resource materials
• make travel arrangements
• coordinate special functions
• input/update information in a customized case management system

How do I qualify?

Office Administrative Knowledge and Skills:
• You have knowledge of medical/legal terminology to compose or transcribe documents which contain a variety of complex medical and legal terminology
• You have knowledge of the Workplace Safety and Insurance Act or the ability to acquire this knowledge, in order to ensure consistent application to work
• You have demonstrated litigation experience in preparing documents to be filed with the courts, including experience performing work tasks such as preparation of affidavits, notices, factums, or other legal documents
• You have demonstrated attention to detail and accuracy in order to review documents for consistency and established practices and parameters

Communication and Interpersonal Skills
• You have demonstrated excellent interpersonal and customer service skills to interact with internal clients, co workers, other government officials, parties to the appeal, and the general public
• You have strong oral/written communication skills to compose documents, answer queries, and effectively explain specific detailed matters to internal or external parties
• You have excellent grammar/spelling skills to compose and prepare correspondence for internal and external parties
• You have the ability to work both independently and as part of a team

Computer Skills:
• You have advanced typing/dicta skills to transcribe and type letters, memoranda, legal documents and submissions from dictaphone, hand-written materials or oral instructions
• You have experience using computerized case management systems, Microsoft word processing, Outlook and spreadsheet packages in order to perform various tasks such as preparing legal documents, producing statistical data, and updating tracking systems

Organizational Skills:
• You have excellent organizational skills to assign prioritize and complete work in a timely manner
• You have the ability to work well under pressure to meet tight deadlines and work with detailed and complex documents

Additional information:

Address:  
  • 1 Permanent, 505 University Ave, Toronto, Toronto Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Monday, February 4, 2013
 
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from applying and/or accepting a position with the Ontario Public Service for a specific time period (e.g. one year), or from applying and/or accepting a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
 
Remember: The deadline to apply is Tuesday, February 19, 2013 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.



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Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

 
*Indicates the salary listed as per the OPSEU Collective Agreement.
 
 
 
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