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HUB ADMINISTRATIVE ASSISTANT
Organization:    Ontario Clean Water Agency
Division:    Western
City:    Grand Bend, Port Stanley
Job Term:    2 Temporary 5.5 Months Part-Time (Tuesday/Wednesday/Thursday 21.75 hours/week) with possible extension
Job Code:    08OAD - Office Administration 08
Salary:    $22.45 - $26.09 Per Hour*
Posting Status:    Open
Job ID:    51496
 

The Ontario Clean Water Agency (OCWA) is an agency of the Province of Ontario, reporting to the Ministry of the Environment. As the largest provider of water and wastewater services in Canada, we manage over 600 facilities from small well systems and lagoons to large water and wastewater treatment plants. If you are a motivated, team-oriented individual with strong interpersonal and well-organized office administration skills, OCWA may be the place for you.

What can I expect to do in this role?

In this role, you will provide administrative assistance in support of all activities required for the facilities with the Huron Elgin Hub, Western Region. This will include assisting Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, monitoring/processing documentation; providing attendance, payroll and human resources support.

How do I qualify?

Knowledge:
• Good knowledge of general business practices and an understanding of the water industry or related industrial services.
• Good knowledge of office administration, procedures and processes.
• Good knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles), accounts payable, attendance and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and graphics software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet).
• Proven computer skills.

Skills and abilities include:
• Excellent verbal communication and customer service skills to liaise with clients, vendors/suppliers and respond to inquiries.
• Advanced written communication skills to prepare routine correspondence, meeting minutes and various documentation.
• Excellent analytical, planning, time management and organizational skills to complete work assignments and coordinate multiple tasks within deadlines.
• Ability to work independently and in a team oriented environment.

Note: The minimum salary rates identified in this posting are subject to revision as a result of the recently agreed to OPSEU collective agreement covering the period of January 1, 2013 to December 31, 2014.

Additional information:

Address:  
  • 1 Temporary, duration up to 5.5 months, 71155 Bluewater Highway, Grand Bend, West Region
  • 1 Temporary, duration up to 5.5 months, 43665 Dexter Line, Port Stanley, West Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Friday, February 8, 2013
 
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from applying and/or accepting a position with the Ontario Public Service for a specific time period (e.g. one year), or from applying and/or accepting a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
 
Remember: The deadline to apply is Monday, February 25, 2013 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.



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The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

 
*Indicates the salary listed as per the OPSEU Collective Agreement.
 
 
 
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