Ontario Public Service Careers - Job Preview
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Apply By: Friday, March 1, 2013 11:59 pm EST Print this pagePRINT
 

Approximately 284 individuals applied for this opportunity; based on the screening results, we anticipate that for each vacancy 3-5 individuals will be selected to proceed to the next phase of the competition.

We are currently screening ALL applications received on or before the closing date against position criteria. Applicants whose resume and cover letter best demonstrate how they meet the qualifications to do the job will proceed in the hiring process. Only successful candidates will be contacted.

STUDENT - OFFICE ASSISTANT
Organization:    Various Ministries
Division:    Various Divisions and Branches
City:    Haileybury, Kenora, North Bay, Parry Sound, Sault Ste Marie, Sudbury, Thunder Bay
Job Term:    16 Temporary positions between 10-16 weeks duration
Job Code:    Student 1 - Student Level 1, Student 2 - Student Level 2
Salary:    $10.25 - $11.10 Per Hour*
Posting Status:    Open
Job ID:    51859
 

*Targeted to Post-Secondary students*

This job posting represents multiple positions within different ministries and locations across Ontario. Ministry and job location details are listed below. You are required to identify the ministries and cities you are interested in applying to. Note: relocation expenses are not covered by ministries.

Applications are accepted online. Resumes and cover letters are not accepted. Describe your skills, knowledge and relevant paid work or volunteer experience in the related questions on the application form.

To assist you with the application process please visit the Summer Employment Opportunities website and view the following resources:
- (a href='http://www.gojobs.gov.on.ca/SEOEligibilityCriteria.asp') Eligibility Requirements (/a)
- (a href='http://www.gojobs.gov.on.ca/SEOKeyResources.asp') Student Application Guide (/a) -item 1 in Key Resources
- (a href='http://www.gojobs.gov.on.ca/SEOKeyResources.asp') Explanation of Rating Scale for Application Questions (/a) -item 2 in Key Resources

Detailed Position Breakdown:

Ministry of Community and Social Services
1 position at 199 Larch St, P3E 5P9, Sudbury
1 position at 421 James St S, P7E 2V6, Thunder Bay
1 position at 70 Foster Dr, P6A 6V8, Sault Ste Marie
1 position at 720 Robertson St, P9N 1X9, Kenora

Ministry of Transportation
4 positions at 447 Mckeown Ave, P1B 9S9, North Bay

Ministry of Northern Development and Mines
2 positions at 70 Foster Dr, SUITE 200, P6A 6V8, Sault Ste Marie

Ministry of Attorney General
1 position at 445 Albert St E, P6A 2J9, Sault Ste Marie
2 positions at 89 James St, P2A 1T7, Parry Sound
2 positions at 393 Main St, P0J 1K0, Haileybury
1 position at 277 Camelot St, P7A 4B3, Thunder Bay

What can I expect to do in this role?

Work Description:

• Support a team on a wide range of administrative functions
You may be required to work on some or all of the following tasks:
• Prepare and organize correspondence, perform data entry and word processing functions, and create various documents
• Provide customer service assistance by performing reception duties, responding to public and/or internal inquiries and performing cashier duties (e.g. accurately process payments and perform basic mathematical calculations)
• Assist with small or large scale archival / filing projects by following a prescribed set of rules to store or destroy files; use technology to file documents
• Conduct research, perform analysis and input data
• Plan, organize, coordinate and manage daily assigned work
• Work may require experience specified/listed in the questions below

How do I qualify?

Mandatory
Some positions require students to be 15-24 years of age (or 15-29 years of age if you are a person with a disability) due to program funding.

Some positions may require the successful candidate(s) to undergo a personal security screening check as a condition of employment.

Qualification Requirements
Communication and Interpersonal skills
• You apply your written communication skills to prepare a variety of documents (e.g. reports, document findings, record data, presentations, meeting minutes, etc.)
• You apply your verbal, written, listening communication skills and customer service skills to perform reception duties, respond to phone, email, and in-person inquiries and provide information to internal clients and/or public
• You apply your initiative and interpersonal skills to work collaboratively within a multi-disciplinary team

Technical Skills and Knowledge
• You apply your experience using Microsoft Office product suite, such as word processing (Word), spreadsheets (Excel), databases; email and Internet to conduct research and prepare a variety of documents
• You apply your knowledge of office administration to accurately process payments and perform basic mathematical calculations
• You accurately track, retrieve and archive files; you apply your knowledge and/or experience of electronic file and paper management systems to secure, classify, manage and store documents
• You apply your basic recordkeeping knowledge to ensure ministry records are maintained to appropriate standards integrity of ministry records
• You input data accurately and generate reports paying close attention to detail

Analytical skills and Organizational Skills
• You apply your research and analytical skills to gather information, assess and summarize and provide recommendations
• You apply your knowledge of recordkeeping theory and practice to research documents, make connections and identify those that are to be archived
• You use the internet and other sources to gather and aggregate data, analyze and input data findings and summarize information
• You apply your planning and organizational skills to collect, organize, review and verify information/data through review of files, reports, and other means
• You apply your discretion and sensitivity skills when working with confidential information
• You work independently or as part of a team; you plan, organize and prioritize your time to meet competing deadlines

Pre-Screening Questions

  • *Are you a resident of Ontario?

  • *Are you legally entitled to work in Canada?

  • *Are you 15 years of age or older?

  • *Are you either 15-24 years of age (or 15-29 years of age for a person with a disability)?

  • *Please indicate your student status:

  • *Please indicate when you will be available to start work:

  • *If you are considered for a job that requires a personal security screening check, will you consent to the screening?

  • *Relocation costs are not covered for summer student positions. Are you willing to cover the cost to relocate if you are selected for a position outside your local area?

  • *Describe why you are interested in this position

  • *Describe all relevant skills, knowledge and/or experience (volunteer/paid work) which would contribute to your success in this role

  • *Continue to describe all relevant skills, knowledge and/or experience (volunteer/paid work) which would contribute to your success in this role

  • *Describe your key accomplishments and/or academic achievements

  • *Provide alternate contact information e.g. a secondary email address or phone number or enter "nil"

  • *Experience providing information to clients including answering the phone, e-mail and in-person inquiries

  • *Experience planning, organizing and coordinating routine office work e.g. assemble and prepare information and materials, prioritize tasks to meet competing deadlines

  • *Experience developing and distributing a range of documents e.g. spreadsheets, reports, graphs, agendas, presentations, correspondence etc

  • *Experience conducting research, performing analysis and compiling, synthesizing and summarizing information

  • *Experience using a manual and/or computerized filing system including maintaining and retrieving documents and lists based on a records retention schedule (e.g. defined set of filing rules)

  • *Experience performing customer service and front counter duties (e.g. assisting/responding to public in person/phone inquiries, performing cashier and accurate cash handling duties, handling customer service complaints to successful resolution)

  • *Are you interested in pursuing a career in a legal field?

 

Additional information:

Address:  
  • 1 Temporary, duration up to 16 weeks, 199 Larch St, Sudbury, North Region
  • 1 Temporary, duration up to 16 weeks, 421 James St S, Thunder Bay, North Region
  • 3 Temporary, duration up to 16 weeks, 70 Foster Dr, Sault Ste Marie, North Region
  • 1 Temporary, duration up to 16 weeks, 445 Albert St E, Sault Ste Marie, North Region
  • 1 Temporary, duration up to 16 weeks, 720 Robertson St, Kenora, North Region
  • 1 Temporary, duration up to 16 weeks, 277 Camelot St, Thunder Bay, North Region
  • 2 Temporary, duration up to 16 weeks, 393 Main St, Haileybury, North Region
  • 2 Temporary, duration up to 16 weeks, 89 James St, Parry Sound, North Region
  • 4 Temporary, duration up to 16 weeks, 447 Mckeown Ave, North Bay, North Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   33.5
Category:   Student Summer Employment Opportunities
Posted on:   Friday, February 15, 2013
 
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from applying and/or accepting a position with the Ontario Public Service for a specific time period (e.g. one year), or from applying and/or accepting a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
 
Remember: The deadline to apply is Friday, March 1, 2013 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.



Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.


The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

 
*Indicates the salary listed as per the OPSEU Collective Agreement.
 
 
 
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