Ontario Public Service Careers - Job Preview
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Competition Status: Position Filled

Approximately 185 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

RECORDS CLERK
Organization:    Ministry of Community Safety and Correctional Services
Division:    Algoma Treatment and Remand Centre
City:    Sault Ste Marie
Job Term:    1 Temporary up to 6 months
Job Code:    08OAD - Office Administration 08
Salary:    $22.45 - $26.09 Per Hour*
Posting Status:    Open
Job ID:    67330
 View Job DescriptionView Job Description
 

Consider this opportunity with the Ministry of Community Safety and Correctional Services, Algoma Treatment and Remand Centre, where you will play an integral role in the accurate processing and maintenance of offender files and institutional records.

What can I expect to do in this role?

In this role, you will:

• Obtain and verify information required to complete the offenders admission documentations;
• Enter information in the offenders records management system, and search the system for outstanding alerts;
• Provide general information to offenders related to the admission process, and answer questions from the public ;
• Verify discharge information and ensure release documents are properly received and authorized;
• Process and check offenders files and records;
• Review warrants of committal, calculate fines, receive and record cash for fine payments;
• Prepare a variety of documents and liaise with staff for release, transfer and transportation.

How do I qualify?

Knowledge and Experience
• You have experience working with office procedures and policies
• You can interpret and apply ministry offender record directives, policies and procedures, and relevant sections of the Criminal Code, Ministry of Correctional Services Act
• You can work with ministry programs and the Freedom of Information and Protection of Privacy Act (FIPPA) to respond to inquiries

Communication and Interpersonal Skills
• You can interact with offenders, staff, professionals, justice officials and the public in a tactful and diplomatic manner
• You can prepare a variety of documents and written materials

Computer Skills
• You can use word processing, spreadsheet and database software applications
• You can input and extract data using the offenders records management system

Analytical, Organizational and Mathematical Skills
• You can ensure accuracy of offender admission and discharge documentation
• You can prioritize work and meet deadlines
• You can check and calculate fines and release dates

Additional information:

Address:  
  • 1 Temporary, duration up to 6 months, 800, Great Northern Road, Sault Ste Marie, North Region, General Screening Requirement
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Friday, July 4, 2014
 
Note:
  • In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.

    A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.

    A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from applying and/or accepting a position with the Ontario Public Service for a specific time period (e.g. one year), or from applying and/or accepting a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
 
Remember: The deadline to apply is Friday, July 18, 2014 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.



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The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

 
*Indicates the salary listed as per the OPSEU Collective Agreement.
 
 
 
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