Do you like working in a team environment? Are you detail-oriented and looking for a challenge providing a range of financial and administrative services? Then consider this opportunity as an Administrative & Financial Assistant with the Ministry of the Attorney General!What can I expect to do in this role?In this role, you will:• organize and maintain electronic and manual records, data and filing systems• make arrangements for meetings and conferences • prepare, coordinate and distribute related agendas and material• make travel and accommodation bookings• prepare and process expense claims, invoices and purchasing documentation• maintain office supply and equipment inventory • provide reception services by receiving and screening visitors, internal and external telephone calls• liaise with court and government officials, staff, judiciary, lawyers and public • assist with recruitment activitiesHow do I qualify?Technical and Other Essential Skills• You have the ability to interpret and apply administrative, financial and human resources policies, legislation and collective agreements in order to perform a variety of administrative duties and provide information and assistance relating to program and administrative services• You can prepare and process expense claims, invoices and purchasing documentation and assist with recruitment activities• You have proficiency in grammar and spelling in order to accurately prepare meeting minutes, draft routine letters and proofread for typographical errors and completenessCommunication and Interpersonal Skills• You have excellent verbal and written communication and interpersonal skills to prepare correspondence, reports and confidential material• You can respond to both corporate, divisional and public inquiriesComputer Skills• You have the ability to use a personal computer with standard applications such as operating systems, word processing, spreadsheets and email software in order to maintain electronic and manual records and data, schedule meetings and produce typed material such as reports, correspondence and presentationsOrganizational Skills• You have demonstrated ability to organize workload with judgment and discretion to balance demands in a high volume environmentProblem Solving and Analytical Skills• You have proven problem solving and analytical skills to verify financial information, payroll and resolve difficult and contentious issues difficult and contentious issuesCourt Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.
Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.
Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.
The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca
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Queen's Printer for Ontario, 2007
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