Job Specification

Purpose :

To establish the organization financial controllership and accountability framework; and to manage and lead organization corporate financial planning, budget development, support maintenance of revenue expense and margin targets, accounting, financial analysis, procurement, audit management, and financial reporting operations.

To lead the development and implementation of organization financial planning, control and reporting policies, procedures and standards.

To provide strategic advice and guidance to organization executives and senior management related to corporate organization financial planning, financial management/control, risk management and issues resolution.

Key Responsibilities :

1. Manages and leads the establishment/management of the organization financial controllership and accountability framework, and the delivery of corporate financial control, analysis and reporting for operating, capital and special purpose accounts for multiple budgets; develops implements and monitors section service delivery plans and priorities.
2. Leads the preparation of the annual organization financial plan and budget estimates, including leading the provision of training, guidance and support to organization senior management in the budget development process; coordinating budget submissions from organization; and leading the preparation of organization budget estimates and other submissions (for review by senior management.
3. Manages and controls the establishment and ongoing maintenance of the organization accounts; leads the management, monitoring, reconciliation and control of the organization's corporate accounts, including expenditure accounts, revenue accounts, special purpose accounts, payroll, and assets and liabilities, in accordance with Ministry of Finance requirements and established accounting standards. Manages and oversees the coordination and delivery of revenue/expenditure review, analysis, financial status of the organization, identification of financial control issues, and processing and reporting services. Leads the development, implementation, management and review of organization corporate financial planning, control and reporting policies, processes for internal controls, systems, procedures, best practices and standards to facilitate effective financial controllership by management across the organization.
4. Manages the provision of technical advice, expertise and financial leadership, guidance and support to organization executives, senior management and cost centre managers, on sound financial management, interpretation of financial control directives, financial management practices, and reporting requirements.
5. Develops and prepares analyses, briefing notes and ad hoc reports for the Director and organization executives related to the financial position of the organization; leads and contributes to the identification, development and review of risk mitigation strategies and proposals for encumbrance accounting and in-year program/budget adjustments; and manages and leads corporate financial reporting and the preparation of annual financial statements for the organization.
6. Leads the development and monitoring of the organization annual audit plan, and the planning, coordination and implementation of annual internal and external financial audits (e.g. compliance, financial management, value for money, forensic, special investigations); leads the consolidation of audit documentation requirements and manages consultations with internal/external auditors related to information and interpretation of financial statements and background materials; and leads/ensures the effective and timely implementation of auditor recommendations.
7. Oversees the organization's corporate procurement and contract management services to meet business needs across all corporate and business delivery branches/divisions; leads the provision of procurement/contract management advice to senior management on procurement plans, including development of procurement strategies, business cases and procurement plans, cost-benefit analyses, supply options, and changing business practices.

8. Builds collaborative partnerships with senior financial managers and professionals across the OPS to encourage cross-program solutions and exchange of ideas on best practices in financial controls and reporting; provides strategic financial advice; and enhances opportunities for commitment to innovative ideas and practices in modern controllership, and support for implementation of financial strategies and activities.
9. Leads/provides briefings and financial expertise and advice to the Director and organization executives regarding issues on corporate budget development, financial control, financial reporting, and recommends related issues management solutions; manages/prepares financial reports, submissions, briefing notes, financial policy recommendations, executive correspondence, and house notes; and liaises with senior staff in MOF, MGS and Office of the Provincial Controller to provide information related to the submission of organization budgets, briefings, in-year change requests, and financial reports/statements.
10. Coordinates the annual audit of the organization's financial statements by external public accountants to verify the accuracy of the organization's accounting information and to assure that audited financial statements receive an unqualified opinion.

Managerial Responsibilities
1. Develops and oversees organization strategic plans in the program area and provides advice and expertise to executive levels on issues impacting the OPS and organization service deliverables.

2. Controls financial resources and reporting, develops the multi-year budget and resource plans. Leads business, financial, and results-based planning processes for Organization programs/operations and services.

3. Builds organizational capacity through effective human resources development by authorizing recruitment activities, labour relations management, talent management, organizational design and succession planning.

4. Establishes and maintains strong working relationships with key partners and stakeholders to ensure timely and accurate information flow and identification of issues; presents and advocates the organization's position at various forums.

5. Responsible for the overall compliance with legislative statutes, collective agreements, government and organization policies, directives, guidelines and commitments related to programs and services.

Qualifications :

Not applicable.

Factors :

Knowledge :

Organization strategic corporate directions, multi-year business and results based planning processes, and organization service delivery models, to lead and manage a significant organization program area, to determine program objectives and resource requirements and to ensure alignment of programs and projects with corporate strategic goals.

Government and organization financial, administrative and procurement policies and directives to plan and manage fiscal and material resources. This includes reviewing and approving budgets, managing facilities, assets, and contract service providers, leading long range fiscal planning, providing regular financial reporting, and ensuring compliance with financial protocols, audit principles, directives and guidelines.

Human resources theories, principles, policies and collective agreements to develop organizational capacity which includes succession planning, talent management, organization and job design and labour relations management.

Project management principles and methodologies to oversee and guide the overall delivery of mandates and strategies.

Principles and practices of corporate modern controllership and financial management/reporting, public sector accounting standards, and business/financial audit principles and processes, to establish the organization's financial controllership framework and lead corporate financial planning and management operations.

Government financial planning, management, control, administration reporting policies/directives, to lead/manage the development, implementation and ongoing management of organization corporate budget development, and financial management, control and reporting programs/services; and to ensure that the organization's financial controllership operations, policies, procedures, systems and processes are consistent with central agency guidelines, standards and requirements.

Financial reconciliation processes, variance analysis, Chart of Accounts administration, and modern controllership methodologies including computerized applications, integrated financial systems, financial risk assessments and related models to lead the development and implementation of efficiencies in organization financial management and control.

Organization mandate, objectives, legislative authority, programs and policies to lead and manage the organization's budget development processes and financial revenue/expenditure management, control, reporting and audit operations to support organization business operations. All related legislation and central agency financial controllership directives, to provide expert advice and guidance to organization executives on legislative/policy interpretation and financial control requirements (e.g. Modern Controllership, Generally Accepted Accounting Principles (GAAP) and Public Service Accounting (PSA) Handbook).

Private sector business structures/practices in areas such as trust accounting, financial management, investment and auditing, if relevant to organization operations.

Government/organization procurement and contract management policies, procedures and processes, to manage organization corporate procurement and contract management services.

Program Responsibility :

Responsible for the planning, management, control, reporting and administration of the organization's corporate financial governance and accountability controllership framework; and for the delivery of corporate financial, accounting, and reporting operations, and the audit process.

Responsible for providing strategic financial management advisory services to organization executives and senior management, including recommending financial planning and financial/change management strategies to support organization business operations; and for identifying risks and developing mitigations strategies.

Responsible for leading the development and implementation of organization corporate financial control and reporting policies, processes, procedures and standards.

Responsible for leading the coordination of the organization-wide budget development process and the establishment of the annual estimates and in-year budget revisions; overseeing the ongoing analysis and reporting of the financial position of the organization; and leading/managing the preparation of the organization's annual financial statements.

Responsible for directing project cost control activities to monitor, measure and report on the effectiveness and efficiency of capital projects performance including cost to complete, escalations, and approvals.

Responsible for directing the administration of operating contracts and agreements between regional plants and municipal clients and bulk ordering contracts between the organization and its suppliers to ensure compliance with terms and conditions.
Responsible for directing the development of policies and practices to provide the organization with procurement and administrative service which support operational requirements.

Analytical Thinking :

Assesses and determines organization financial controllership strategies, defines accountability frameworks, and leads the development of corporate financial control policies, processes, procedures, and standards to support and ensure effective organization corporate financial controllership and accountability.

Anticipates and analyzes critical financial planning and controllership risks and issues with potential impacts for the organization /government, and develops issues management strategies/solutions.

Leads the analysis of organization expenditure trends, assesses the implications for business operations, develops strategies to deal with in-year constraint issues and budget targets, and oversees the preparation of financial plan/budget revisions and adjustments based on financial forecasts and changing organization business requirements.

Synthesizes complex financial information to determine the financial position of the organization; and provides strategic and financial advice and recommendations to support organization executives on financial planning and financial management decisions.

Planning / Coordinating :

Leads and manages multi-year strategic business /program/service plans including the deployment of resources (human and financial) to deliver programs and services.

Coordinates and leads the planning and implementation of organizational development and complex change initiatives for the program, service, project or initiative.

Plans and coordinates multiple deliverables with external and internal stakeholders, partners and consultants.

Leads the coordination of the budget development processes across the organization, and the compilation and preparation of the organization's financial plan and budget estimates.

Establishes linkages across organization divisions/budget to ensure accurate and timely expenditure reporting and analysis; and to coordinate the identification of in-year financial pressures, issues and the development of revised budgets to meet changing priorities across the organization.

Plans, and manages project initiatives for the development and implementation of organization financial management, control and reporting policies, procedures, standards and tools.

Coordinates and leads organization financial audits, and leads audit follow up processes to ensure effective and timely implementation of auditor recommendations.

Contributes in leading the coordination of organization financial reporting process and the preparation of the organization's annual Statement of Accounts.

Leadership/Guidance :

Develops, builds and leads organizational capacity through positive and values based leadership, inclusive and engaged teams, and partnerships. Frames program vision and strategy for services, programs or operations.

Determines human resources and organizational needs for optimal performance and delivery of results and alignment with organization objectives; leads talent management and succession planning; mentors employees; sets goals and performance standards.

Exercises managerial and strategic leadership accountability and authority in the areas of organizational design, recruitment and retention, talent management, labour relations and compensation related matters.

Independence of Action :

Reports to a senior level, Vice President or higher and works within broad parameters and the strategic organization/branch mandate, legislation, and strategic goals and directions.

Exercises considerable independence and judgment in the development of program/service plans including delivery/implementation to meet government and organization strategic business objectives and priorities and in the provision of advice and recommendations to Senior Management, which is considered authoritative, and informs policy and program decisions.

Makes decision in the development, implementation and communication of organization financial planning, management, control and reporting policies, processes, procedures, standards, and frameworks.
Identifies/assesses organization financial planning and management risks and issues, and provides authoritative strategic advice and issues management strategies/solutions to organization executives.

Participates in organization executive financial planning processes and the review of financial controllership policy direction and provides authoritative advice and recommendations, where needed.

Interpersonal/Communication :

Provides authoritative advice and guidance to organization executives and senior management regarding financial planning, budget development and financial control plans and strategies; and provides briefings on budget/expenditure management and reporting risk and issues and on the financial position of the organization.

Communicates with organization managers to provide interpretations regarding budget development and financial management and control requirements, and to resolve financial planning and control issues.

Clarifies and resolve financial management issues and exchange information/data with counterparts in other organizations.

Negotiates contracts with external clients/vendors; oversee the provision of financial systems, processing and reporting services, and resolve contract service issues.

Sets payment schedules to bulk suppliers ensuring favourable terms for the organization and renegotiate receipts schedules with municipalities to ensure collection of outstanding receivables.

Contacts accounting firms and professionals, associations and institutions to exchange/provide information and discuss emerging trends/issues in corporate financial controllership and financial reporting.

Prepares budget submissions, financial reports, and briefing papers.

Initiates and maintains strong and cooperative working relationships with all levels of management/staff across the organization, and with representatives of central agencies, other ministries and external stakeholders.

Physical Effort :

Most of the time is spent in an office environment with frequent opportunity to move about. Occasionally, moves/lifts light objects.

Sensory Effort :

Requires intense concentration to review and synthesize detailed financial data/information; and to develop and implement the financial management/controllership framework for the organization. Requires concentrated effort to negotiate contracts with third-party service providers; and to provide interpretations regarding budget development and financial management and control requirements.

Working Conditions :

Work is performed in a typical office environment.