Job Specification

Purpose of Position :

To provide project research, planning, coordination and implementation for various modernization initiatives that are part of the Financial Processing and Operations Branch's (FPOB) operational plan.

To provide recommendations for improvements to existing tools, systems, processes and mechanisms.

To provide assistance in the development of the multi-year plans, in-year submissions to Treasury Board of Cabinet.

To develop capacity and knowledge in the government decision-making processes, resource management, financial accountability and reporting.

Duties / Responsibilities :

Under the general supervision of the Director of FPOB, the position:


1. Provides project planning and implementation in support of the branch's business and decision-making process, including the
optimization business processes; assists in the development of work plans, multi-year planning requirements, support materials and other products, as required.

2. Analyzes and reviews branch processes; assists in the determination of issues, opportunities and gaps and seeks efficiencies (e.g., clarity of requests for information/documents, fluidity of process, etc.).


3. Conducts research and analysis of trends, new developments and best practices for process improvements.


4. Coordinates project activities, including reviewing and monitoring project progress, including key deliverables, timelines and budgets; assisting in the assessment of project financial and material requirements.

5. Participates in the development of standards, processes, methods techniques and performance measures.


6. Consults and engages with other ministries, stakeholders clients to seek input to improve business operations and procedures and complete jurisdictional scans to understand best practices.

7. Participates in project teams, committees and working groups to convey and support the development of strategies and
approaches in achieving business, decision-making objectives.


8. Contributes to internal analysis on the utilization of human and financial resources, program performance, and corporate control and reporting requirements.

9. Other duties, as assigned.

Staffing and Licensing :

N/A

Knowledge :

The position requires knowledge of:

Project management theories and methodologies, to assist in the planning and implementation of project activities, review and monitor project progress, deliverable, timelines and budgets.

Research techniques, data analysis and evaluative methods/techniques, to conduct research, analyze and compile information/data for the development of standards, processes, performance measures etc.

Project coordination and client/stakeholder consultation techniques, to ensure that approaches and strategies being taken reflect best project practices.

Development and implementation of methodologies, to participate in the development of standards, processes, methods/techniques and performance measures supporting business, decision-making.

Proficiency in information and financial management programs (e.g., word processing, spreadsheet, database, presentation, Internet, Intranet and email) to: perform daily work activities; search, analyze and manipulate data/information.

Ability to research, analyze and report on branch's operational and modernization initiatives.

Skills :

The position requires:

Analytical and issues management skills, to: analyze and review branch's business and decision-making process and assist in determining issues, opportunities and gaps in operations/procedures.

The ability to research, analyze and assess complex and diverse issues, with attention to detail (e.g., conducts research and analysis of trends, new developments and best practices, including the exploration of potential new tools, systems and/or mechanisms for established business processes, etc.).

Planning and organizational skills, to undertake various work activities, balance and manage multiple tasks; meet deadlines.

Oral and written communication skills, to: consult with various clients/program managers/directors and their staff, within the ministry and in other OPS ministries, to seek input and/or assess feedback collected and to discuss the review and/or development of new procedures and how changes may improve/have improved operations.

Relationship management and interpersonal skills, to participate in development teams, committees and working groups to support the development of strategies and approaches in achieving branch's goals and objectives.

Information Technology (e.g., word processing, spreadsheet, database, presentation, Internet, Intranet and email), to: perform daily work activities; search, analyze and manipulate data/information; communicate with all parties through e-mail.

Written and oral communication skills, to develop internal resources and prepare analysis, presentations and other materials.

Presentation skills to make presentations to senior management on the analysis and recommendations on various financial and non-financial issues;

Interpersonal skills to establish effective working relationships both within and outside the Ministry and participate on committees, project teams and working groups.

Planning and organizational skills, to undertake various work activities, balance and manage multiple tasks; meet deadlines.

Analyzing and problem solving skills to interpret and apply policies and procedures to meet requirements, to assess operational needs in preparation for Treasury Board submissions, to consolidate and report program performance, identify variances and risks, and areas for further analysis, to assist branch in the preparation of performance measure frameworks and the collection and reporting of data.

Identify and prioritize issues to bring to the attention of the Director and management staff.

Freedom of Action :

Acts under the general supervision of the Director and performs day-to-day functions with relative freedom/independence. Work is performed within the broad framework of overall policies, guidelines, procedures and branch's business goals and objectives for decision-making.

Written and oral communication skills, to develop internal resources, training guides and prepare analysis, presentations and other materials.

Presentation skills to make presentations to management on the analysis and recommendations on various issues; Interpersonal skills to establish effective working relationships both within and outside the Ministry and participate on committees, project teams and working groups.

Planning and organizational skills, to undertake various work activities, balance and manage multiple tasks; meet deadlines.

Analyzing and problem solving skills to interpret and apply policies and procedures to assess operational needs, to contribute to the analysis and development of branch program proposals for Treasury Board submissions.

Identify and prioritize issues to bring to the attention of the Director and management staff in the branch.

Participate and provide input into operational planning, human resource planning and decision-making processes.