Information Management Policy Assistant

Come showcase your project management and communication skills with the Ministry of Health and Long-Term Care, Health System Information Management Division where you will provide coordination, project control, quality review functions, and a range of administrative and communications support services.

What can I expect to do in this role?

As an Information Management Policy Assistant, you will:

• conduct review and track divisional projects;
• review/assess project plans against project milestones, deliverables
and budget
• provide quality review and audit functions for all major deliverables of projects
• ensure that all project management functions, processes, and performance management reports adhere to quality standards and document control
• prepare information summaries, research and analytical reports
• develop and maintain program related information resources such as web-based education materials
• provide a range of research support functions such as compile and summarize background materials, draft and create computer presentations, and conduct environmental scans
• participate in the development and implementation of communication strategies, develop/monitor operational plans
• assist in the identification and assessment of training needs, plan and develop training materials/sessions

How do I qualify?

Project Management and Administrative Skills:

• You have knowledge of project planning, administration and control methodologies to provide quality review and audit function, track project risks and review/assess project plans.
• You have the ability to learn the mandate, strategic directions, core businesses and organizational structure of the Division.

Analytical and Problem Solving Skills

• You can anticipate, identify, address issues and develop practical solutions to ensure quality and document control.
• You can use your research and analytical methods and techniques to conduct environmental scans, review portfolio, investment and industry policies, standards, guidelines, and best practices.

Computer Skills:

• You are proficient with computer applications such as word processing, spreadsheets, project scheduling and Internet to track and report on projects, manage record keeping and file maintenance.

Communication and Relationship Management Skills

• You can compile and summarize information reports and analyses, assist in drafting project business cases, briefing notes, presentation materials, and project plans/reports.
• You can develop communication tools such as web-based education materials.
• You have consultation, communication, and interpersonal skills to liaise with stakeholders, seek input and advice on research and assignments, discuss project risk, ensure projects adhere to quality standards, and facilitate information sharing.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, June 21, 2017 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.