Competition Status: Position Filled
Approximately 316 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
EXHIBIT CLERK
Organization:
Ministry of the Attorney General
Division:
Court Services Division
Language of Position(s):
English
Job Code:
06OAD - Office Administration 06
Salary:
$21.71 - $25.10 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you a highly organized person with a strong background in Superior and Ontario Court procedures? If so, then consider this opportunity to provide for the co-ordination, safety, control, continuity and release of exhibits submitted at court proceedings.
What can I expect to do in this role?
You will maintain the out of court storage of exhibits and coordinate exhibit distribution to and from courts.
Duties include:
•accepting, recording, retrieving, monitoring and storing all exhibits, checking for accuracy, logging, and entering details into the system;
•ensuring control and security of exhibits including the safe keeping of firearms and valuables entered as exhibits;
•counting all monies and signing receipts;
•maintaining accurate files for exhibits pending court appearance for ongoing cases;
•preparing exhibits for courts on a daily basis;
•releasing exhibits to proper parties;
•liaising with judiciary, police, Crown and/or complainants and various stakeholders.
How do I qualify?
Knowledge
•knowledge of both Superior and Ontario Court of Justice court procedures, protocol and legislation with familiarity with legal terminology;
•knowledge of office procedures related to exhibit storage, retention, and returns.
Organization & Communication Skills
•excellent organizational, time management and prioritization skills to ensure that exhibits are effectively managed, strict timelines are met, and exhibits are readied for court without delay;
•ability to work under pressure in a fast-paced, high volume environment including self motivation to take initiative in the work place;
•ability to work independently and as a team player;
•excellent oral and written communication skills including the ability to write accurately and legibly;
•tact and diplomacy to deal effectively with the judiciary, the legal profession, administrative staff and stakeholders.
Computer Skills
•ability to use a personal computer and applications (e.g. FRANK, ICON, Outlook, Word, Excel, network systems) to track data and produce workload reports in a timely and accurate manner.
Additional Information:
Address:
- 1 English Temporary, duration up to 5.5 months, 7755 Hurontario Street, Brampton, Central Region, General Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, June 15, 2017
Note:
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. - As detailed in Article 6.1.2 of the OPSEU Collective agreement, the results of this competition may be used to fill future vacancies within 125 kilometers of the listed location and within 14 months following the closing date of this posting.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, June 29, 2017 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
