Executive Assistant

If you are a highly organized and results-oriented individual with experience in providing executive administration services, then consider this exciting opportunity with the Technology Management and Solutions Integration Branch, Health Service I&IT Cluster with the Ministry of Health and Long-Term Care.

What can I expect to do in this role?

In this role, you will:
• manage the flow of information and documents in the office of the Head
• coordinate responses and actions required on behalf of the Head through ongoing liaison with senior managers and staff
• manage the budget, forecasting, financial and variance reporting of the office's operating expenses
• coordinate meetings and conferences, and manage the Head's calendar of appointments
• coordinate and/or prepare briefings, correspondence, Cabinet submissions, and project reports
• manage the issues management and resolution tracking system

How do I qualify?

Administrative Knowledge and Skills

• you demonstrate experience in providing senior level executive support and services
• you have knowledge of strategic and operational planning, resource allocation and program development processes and practices
• you have demonstrated experience in managing budgets, forecasting and monthly reporting, and in reviewing, monitoring and tracking of expenditures
• you have demonstrated skills in effective issues resolution and in providing strategic advice, expertise and interpretation of policies to senior executives
• you have the ability to interpret human resources policies/guidelines and legislation such as the Freedom of Information and Protection of Privacy Act

Communication and Interpersonal Skills

• you demonstrate interpersonal and oral communication skills to maintain effective relationships at various levels
• you demonstrate written communication skills to develop reports, submissions and plans

Planning and Organizational Skills

• you have planning and organizational skills to coordinate and prioritize work to meet deadlines

Computer Skills

• you have proficiency in the use of standard desktop computer tools including database systems and the Internet

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, July 31, 2017 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.