Apply By: Thursday, October 5, 2017 11:59 pm EDT

Competition Status: Posting Closed

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Thank you for your interest in the Ontario Public Service.

Manager & Special Advisor to the President & CEO

Organization:

Metrolinx

Division:

Office of the CEO

City:

Toronto

Language of Position(s):

English

Job Term:

1 Permanent

Job Code:

ML/10 - Metrolinx

Salary:

Not Available

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

112266

Metrolinx is an agency of the Government of Ontario and our goal is to create a transportation network that enhances the prosperity, sustainability and quality of life for the Greater Toronto and Hamilton Area. It leads the planning in the region with its Regional Transportation Plan that guides the work and investments of the organization. It builds light transit, bus rapid transit and Regional Express Rail and operates GO Transit, UP Express and PRESTO.

The Office of the President and Chief Executive Officer (CEO) is seeking a dynamic leader to provide advice on Metrolinx programs and policies, and to effectively manage the Executive Office.

What can I expect to do in this role?

• As a member of the President/CEO's management team, actively participates in the development and evaluation of business plans and service objectives, strategies and the development of policies/procedures
• Provides direct support and executive advice/expertise to the President/CEO and various executive committees.
• Acts as a focal point/contact between the Office of the President/CEO and the Deputy Minister's/Minister's Offices and the Office of the Secretary of Cabinet, to share information, identify/solve issues. Advises and negotiates resolution of issues, on behalf of the President/CEO.
• Builds strong effective relationships with the Office of the President/CEO, Office of the Secretary of Cabinet, Ministry of Transportation, GTA municipal governments, Metrolinx senior leadership, and other external stakeholders
• Participates in organization wide business planning and estimates process leading to the development of Results-based planning documents
• Coordinates, supports, and attends the Senior Management Team weekly meeting. Provides leadership for corporate coordination of key documents and processes related to decision making, accountability and transparency.
• Prepares and/or directs preparation of correspondence and key issues/briefing materials for the Chair and President/CEO
• Manages the financial, human resources, and administrative operations for the Office of the President/CEO.
• Anticipates and surfaces potential issues; ascertains an increased understanding of stakeholder viewpoints
• Works with Strategic Communications and program areas to develop responses and positions for contentious or emerging issues
• Provides effective executive oversight, at the request of the President/CEO, related to the development, culture, planning, transformation, engagement and integration of initiatives that reflect the vision, priorities and mandate of Metrolinx
• Meets service delivery objectives and manages project and department activities within budgetary limits
• Leads and controls office estimating, budgeting, financial planning and expenditures
• Manages recruitment, training, development, and performance management of the executive support service staff
• Creates an effective team through the establishment of priorities; delegates to direct reports and uses influencing skills to work with non-direct reports; promotes innovation and creativity; fosters collaboration among team members and team performance during stressful work phases
• Provides leadership, coaching, and motivation to employees in their work processes and ensures they are equipped with the necessary tools and information to enable their full engagement; empowers others to innovate and continuously improve

How do I qualify?

Mandatory

• Completion of a degree in business administration, public administration or a related discipline; Post-graduate (Masters' degree) is an asset
• Minimum eight (8) years' experience providing strategic advice to senior executives, leading teams, managing and reviewing written materials, and managing projects from inception to implementation working with multiple stakeholders internally and externally effectively.
• Strong relationship and stakeholder management skills to build effective working relationships with senior divisional management
• Knowledge of Metrolinx multiple stakeholder's interests, in relation to the needs and expectations of the organization
• Excellent problem solving skills to identify/solve issues as they arise, often of a contentious/high profile nature and provide advice
• Superior strategic communication skills to prepare and review a range of written documentation
• Organization and time management skills to develop responses and positions for contentious or emerging issues
• Leadership/Project Management to develop, implement, and manage projects and resources within the Office of the President/CEO
• Analytical/operational decision-making to manage strategic program analysis activities and support the President/CEO
• Demonstrated resiliency, flexibility and rationality to achieve ambitious and realistic corporate business goals
• Strong issues management expertise to pro-actively and effectively manage sensitive and contentious issues
• Political acuity to recognize and respond to politically sensitive issues which may have impact for the Office of the President/CEO
• In-depth understanding of government decision making processes and how Agency approvals are managed
• High level of initiative to ensure the successful implementation of change by shifting strategic focus of the team/work unit(s)
• Knowledge of principles of accountability and risk management to ensure a strong accountability framework and Key Performance Indicators

How to Apply

To apply for this position, please submit your resume online through the Current Opportunities page http://www.metrolinx.com/en/aboutus/careers/current_opportunities.aspx on our website, no later than October 5, 2017.

Additional Information:

Address:

1 English Permanent - Full Time, Toronto, Toronto Region, General Screening Requirement

Compensation Group:

Excluded

Understanding the job ad - definitions

Schedule:

Category:

Executive

Posted on:

Monday, September 18, 2017

Note:

This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.

You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.

Collection of Information
Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, October 5, 2017 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code .

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca