Program Coordinator – Technology in the Polls (TiP)

Who we are
The Office of the Chief Electoral Officer is a non-partisan agency of the Legislative Assembly of Ontario, responsible for the administration of provincial elections, by-elections and referenda.

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. Together we lead change by building modern services that put the needs of electors first.

We believe in Responsiveness and Innovation, Accountability and Integrity, Respect and Efficiency.

Join our team
Interested in working for a dynamic organization that offers a competitive rewards program and career growth opportunities in a diverse, challenging and exciting environment?

Elections Ontario is looking for energetic individuals to help us transform how elections are conducted for over 9.2 million voters in Ontario.

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner.

What can I expect to do in this role?

Reporting to the Program Manager, Voting Automation, you will:
• Manage communications to Steering Committee stakeholders and Ready Now Committee
• Develop and maintain processes, procedures, tools and materials to support Project Managers in completing all aspects of the TiP program.
• Performs research working with project managers and business operational managers to draft decision notes for Steering Committee.
• Lead the planning and coordination of TiP Demos for internal and external stakeholders
• Manage budget, track and reconciliation of the program budget and forecasting using financial systems and other tools;
• Monitor program performance, prepare reports and dashboards on performance indicators
• Develop, coordinate and keep up-to-date related documentation, associated budgets and timelines across all projects within the program;
• Review, track and follow-up on action items and decisions on the program log;
• Prepare and deliver presentations to stakeholder teams as required;
• Prepare, maintain and distribute project-related documentation including agendas, minutes, status reports and third party contracts;
• Collaborate with other coordinators and project managers to manage cross-project dependencies.

How do I qualify?

Qualifications

• Demonstrated experience working in a coordination role with project teams/project managers.
• Strong organizational, planning, coordination and multi-tasking skills;
• Experience with maintaining and reconciling budgets using financial reporting tools;
• Advanced skills in office software such as MS Project, PowerPoint and Excel, MS Word and MS Visio.
• Experience coordinating or managing large or complex projects;
• Knowledge of project management methodologies, techniques and tools;
• Demonstrated skills in taking initiative to anticipate the needs of the program;
• Ability to be flexible with changing demands while maintaining accuracy in dealing with complex project data;
• Excellent interpersonal skills, oral and written communication skills;
• Understanding of the requirements and provisions of the Election Act and the Accessibility for Ontarians with Disabilities Act (AODA) relating to electoral event delivery.

Must be legally entitled to work in Canada.

How to Apply

Please submit your resume and cover letter as one attachment to:
hr@elections.on.ca
quoting File # 2017-107 to be received no later than October 6, 2017.

If you require a disability-related accommodation to participate in the recruitment process, please contact us. We will accommodate your needs under the Ontario Human Rights Code.

We are an Equal Opportunity Employer.

While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, October 6, 2017 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.