Ontario Public Service Careers - Job Preview
Apply By: Thursday, November 22, 2012 11:59 pm EST Print this pagePRINT

Competition Status: Position Filled

Approximately 387 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

Organization:    Ministry of the Attorney General
Division:    Court Services Division
City:    Newmarket
Job Term:    1 Permanent
Job Code:    09OAD - Office Administration 09
Salary:    $23.46 - $27.35 Per Hour*
Posting Status:    Open
Job ID:    47858
 View Job DescriptionView Job Description

Join the Superior and/or Ontario Courts of Justice to provide confidential legal secretarial and administrative services for Judges in a high volume, fast paced environment.

What can I expect to do in this role?

In this position, you will:

• prepare correspondence and legal documents;
• take/transcribe dictation and edit Judges' correspondence;
• provide reception services;
• maintain/manage calendars and schedules;
• make travel arrangements;
• process invoices, travel claims and expense accounts;
• maintain office supplies;
• log incoming/outgoing court documents and process mail;
• maintain filing system;
• access information on mainframe database.

How do I qualify?

• typing speed of 50 words per minute;
• shorthand or dicta to ministry standards.

Legal Secretarial, Office & Courts Procedure Knowledge:
• knowledge of legal secretarial, administrative, office and court procedures;
• knowledge of legal documents, formats, policies and legal terminology;
• knowledge of financial processes to ensure purchasing procedures are followed.

Communication & Interpersonal Skills:
• excellent oral and written communication skills;
• interpersonal skills and discretion in dealing with confidential and sensitive information and to deal effectively with the legal profession, judiciary, staff members and the public.

Prioritization & Judgment Skills:
• organizational skills;
• ability to work independently, prioritize and meet deadlines;
• judgment and analytical skills to research and respond to inquiries and resolve conflicts.

Computer Skills:
• proficient ability using mainframe database and PC applications such as MS Word, Excel, Outlook, Internet, Intranet.

Additional information:

  • 1 Permanent - Full Time, 50 Eagle St W, Newmarket, Central Region, Canadian Police Information Centre (CPIC) Screening Requirement
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Wednesday, November 7, 2012
  • The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
  • C-AG-47858/12
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, November 22, 2012 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

*Indicates the salary listed as per the OPSEU Collective Agreement.
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