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Competition Status: Position Filled

Approximately 178 individuals applied for this opportunity.

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Organization:    Ministry of Natural Resources
Division:    Northwest Region - Tenure Implementation
City:    Thunder Bay
Job Term:    1 Temporary - Seasonal recurring assignment/contract for up to 42 weeks (season runs from January to mid-October)
Job Code:    08OAD - Office Administration 08
Salary:    $22.45 - $26.09 Per Hour*
Posting Status:    Open
Job ID:    47998
 View Job DescriptionView Job Description

The Ministry of Nature Resources Tenure Implementation Branch is seeking a driven and confident Administrative Assistant to join their growing team.

On a day-to-day basis you will be performing administrative duties and financial responsibilities to support the provincial group as well as the Tenure Implementation team.

What can I expect to do in this role?

In this role, you will:

• provide clerical, administrative support and financial support
• provide information and guidance to staff on program planning, allocation management, accounting requirements and time schedules
• participate in monthly budget preparation and financial year-end reviews
• maintain databases, spreadsheets and reports
• participate with team in the development of the forest tenure project
• other duties will be assigned on a regular basis to cover staff absences and peak workload periods

How do I qualify?

Administrative and accounting knowledge:
• knowledge of administrative and clerical procedures and processes
• knowledge of filing systems to organize and maintain program information and files
• knowledge of general accounting principles and processes to track and report on budget information, verify budgets and expenditure coding, identify variances and recommend improvements
• knowledge of and proficiency with computer programs, databases and software such as Microsoft Office Suites (Word, Excel, Access, Outlook, etc.) and the internet

Analytical and mathematical skills:
• demonstrated analytical skills to review and verify budgets and reports for discrepancies and balance allocations for budgets and year end reviews
• ability to input data and information accurately into budgets and databases
• strong mathematical skills to calculate and forecast expenditures and to ensure correct budget calculations

Interpersonal and communication skills
• well developed interpersonal skills to deal effectively with clients both internally and externally
• proven oral communication skills to assist in drafting project specific procedures, instructions, letters, charts and tables as well to work in a team and provide training to staff
• written communication skills to draft correspondence, write reports, and revise procedures/instructions

Organizational skills:
• strong prioritization skills to deal with competing work demands and deadlines
• multi-tasking skills to deal with requests from around the Province
• organizational skills to track, collect and forecast expenditures, verify calculations and track project requirements and spending

Additional information:

  • 1 Temporary - Seasonal, duration up to 42 weeks, 421 James St S, Thunder Bay, North Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Monday, November 19, 2012
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, December 3, 2012 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

*Indicates the salary listed as per the OPSEU Collective Agreement.
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