Administrative Assistant

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The Ministry of Nature Resources Tenure Implementation Branch is seeking a driven and confident Administrative Assistant to join their growing team.

On a day-to-day basis you will be performing administrative duties and financial responsibilities to support the provincial group as well as the Tenure Implementation team.

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About the job

In this role, you will:

• provide clerical, administrative support and financial support
• provide information and guidance to staff on program planning, allocation management, accounting requirements and time schedules
• participate in monthly budget preparation and financial year-end reviews
• maintain databases, spreadsheets and reports
• participate with team in the development of the forest tenure project
• other duties will be assigned on a regular basis to cover staff absences and peak workload periods

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What you bring to the team

Administrative and accounting knowledge:

• knowledge of administrative and clerical procedures and processes
• knowledge of filing systems to organize and maintain program information and files
• knowledge of general accounting principles and processes to track and report on budget information, verify budgets and expenditure coding, identify variances and recommend improvements
• knowledge of and proficiency with computer programs, databases and software such as Microsoft Office Suites (Word, Excel, Access, Outlook, etc.) and the internet

Analytical and mathematical skills:

• demonstrated analytical skills to review and verify budgets and reports for discrepancies and balance allocations for budgets and year end reviews
• ability to input data and information accurately into budgets and databases
• strong mathematical skills to calculate and forecast expenditures and to ensure correct budget calculations

Interpersonal and communication skills

• well developed interpersonal skills to deal effectively with clients both internally and externally
• proven oral communication skills to assist in drafting project specific procedures, instructions, letters, charts and tables as well to work in a team and provide training to staff
• written communication skills to draft correspondence, write reports, and revise procedures/instructions

Organizational skills:

• strong prioritization skills to deal with competing work demands and deadlines
• multi-tasking skills to deal with requests from around the Province
• organizational skills to track, collect and forecast expenditures, verify calculations and track project requirements and spending

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.