Ontario Public Service Careers - Job Preview
Apply By: Thursday, January 17, 2013 11:59 pm EST Print this pagePRINT

Competition Status: Position Filled

Approximately 110 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

Organization:    Ministry of the Attorney General
Division:    Court Services Division
City:    Ottawa
Job Term:    1 Temporary - Up to 6 months with possible extension
Job Code:    10OAD - Office Administration 10
Salary:    $24.62 - $28.97 Per Hour*
Posting Status:    Open
Job ID:    49059
 View Job DescriptionView Job Description

Bring your talents in oral and written communication skills to the Ministry of the Attorney General to provide Judicial Assistant support services to the Judiciary of the Superior Court of Justice in Ottawa.

What can I expect to do in this role?

In this role you will:

• Type and transcribe from dictaphone tapes, handwritten drafts, correspondence, judgments and legal documents;
• Compose and type correspondence in response to inquiries from legal profession, the general public, government and agencies;
• Transcribe, type and proofread materials, including correspondence;
• Screen all calls;
• Maintain and manage Justices' calendars and schedules and arrange for travel;
• Set appointments for Judges;
• Maintain judicial libraries;
• Process invoices and travel claims; and maintain expense accounts;
• Provide support to Justices on committees;
• Process mail, maintain filing system and access information on databases;
• Assist with other duties as required.

How do I qualify?

•You have typing skills to 50 words per minute.
•You have dicta skills to OPS standards.
Note that testing will be administered prior to interview.
• Proficiency in English and French at the Superior Level.

Legal Assistant knowledge:
• You can demonstrate legal and administrative working knowledge;
• You have demonstrated knowledge of and experience with legal office and court procedures;
• You understand legal terminology;
• you have working knowledge of the legal secretarial field.

Communication Skills:
• You have written communication skills to type letters, reports and draft minutes and proofread for spelling and grammar, editing and attention to detail;
• You have oral communication skills to perform reception duties;
• You have tact and discretion to deal with sensitive, confidential situations.

Administrative skills:
• You have knowledge of administrative and financial processes;
• You have proven organizational skills and ability to work with strict deadlines and in a fast paced work environment;
• You have excellent judgment and initiative to prioritize work, analyze and resolve problems;
• You are able to work independently or in a team environment;
• You are comfortable with computers and all aspects of desktop software such as word processing, databases, email, spreadsheet preparation and creating presentations;
• You have analytical skills to respond to issues.

Additional information:

  • 1 Bilingual Temporary, duration up to 6 months, 161 Elgin St, Ottawa, East Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3
Category:   Administrative and Support Services
Posted on:   Thursday, January 3, 2013
  • This ad is also available in French.
  • The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
  • The number of positions to be filled has not been identified at this time. This competition will be used to create an eligibility list to fill upcoming opportunities within the next twelve months.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, January 17, 2013 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

*Indicates the salary listed as per the OPSEU Collective Agreement.
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