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Apply By: Tuesday, August 13, 2013 11:59 pm EDT Print this pagePRINT

Competition Status: Posting Cancelled

Approximately 727 individuals applied for this opportunity.

Due to operational reasons the recruitment for this position has been cancelled.

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Thank you for your interest in the Ontario Public Service.

Organization:    Ministry of the Attorney General
Division:    Court Services Division
City:    Toronto
Job Term:    1 Temporary
Job Code:    09OAD - Office Administration 09
Salary:    $23.46 - $27.35 Per Hour*
Posting Status:    Open
Job ID:    55756
 View Job DescriptionView Job Description

If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice or Ontario Court of Justice.

What can I expect to do in this role?

You will:

• type and transcribe (from handwritten notes) correspondence, judgments and legal documents
• edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

How do I qualify?

• You have typing skills to 50 words per minute

Communication Skills
You have:
• written communication skills to compose correspondence and transcribe judgments
• oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• the ability to receive and screen telephone calls and visitors using tact and discretion
• interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders (e.g. the judiciary, the legal profession, staff members and the public)

Technical Knowledge and Experience
You have:
• demonstrated legal secretarial and administrative experience
• knowledge of legal office systems, financial processes and court systems
• the ability to work within court procedures including knowledge of legal terminology and documents

Judgment, Organizational and Analytical Skills
• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have the ability to research and respond to inquiries and resolve conflicts successfully

Computer Skills
• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

Additional information:

  • 1 Temporary, duration up to 5.5 months, 361 University Ave, Toronto, Toronto Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Saturday, July 27, 2013
  • The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Tuesday, August 13, 2013 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

*Indicates the salary listed as per the OPSEU Collective Agreement.
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