Ontario Public Service Careers - Job Preview
Apply By: Wednesday, October 30, 2013 11:59 pm EDT Print this pagePRINT

Competition Status: Position Filled

Approximately 254 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

Organization:    Ministry of Health and Long-Term Care
Division:    Emergency Health Service Branch
City:    North York
Job Term:    1 Temporary - Up to 9 months
Job Code:    08OAD - Office Administration 08
Salary:    $22.45 - $26.09 Per Hour*
Posting Status:    Open
Job ID:    57959
 View Job DescriptionView Job Description

Are you a well-organized individual who takes pride in providing excellent administrative services? If so, then consider this opportunity with the Ministry of Health and Long-Term Care, Direct Services Division, Emergency Health Service Branch, where you will provide a range of corporate support services in English and French.

What can I expect to do in this role?

In this role, you will:
• respond to inquiries received by phone, mail, email, and in person
• provide general information and direct inquiries to appropriate staff
• utilize software packages to prepare correspondence, memos, reports, charts, spreadsheets and presentations
• perform a variety of corporate administrative support tasks related to day to day office operations, and records, asset, security access cards and fleet coordination
• establish and maintain filing, databases, tracking and bring forward systems
• receive, open, sort and distribute incoming mail
• perform shared reception responsibilities

How do I qualify?

• Proficiency in English as well as oral proficiency in French at the advanced level
• Job requires typing at 50 wpm

Administrative Skills:
• You have knowledge of administrative practices to provide support to the branch
• You have knowledge of the practices and process with respect to release of information, mail and records management, electronic and manual data management
• You demonstrate the ability to use office equipment such as photocopier, telephone system, scanner and fax

Computer Skills:
• You have strong proficiency in word processing, spreadsheet, database, presentation and electronic mail applications to produce various documents

Problem Solving and Analytical Skills:
• You have problem solving skills to determine what matters are urgent and require immediate attention
• You have analytical skills to determine the most effective way to set up and maintain manual and computerized administrative filing, records and tracking systems and ensure accuracy of information

Interpersonal and Oral and Written Communication Skills:
• You have interpersonal and oral communication skills to provide general information and respond to inquiries
• You have written communication skills to compose various documents
• You can use judgement and discretion in dealing with issues and determine best course of action

Organizational Skills:
• You have strong organizational skills to prioritize workload and handle competing demands to meet tight deadlines

Additional information:

  • 1 Bilingual Temporary, duration up to 9 months, 5700 Yonge St, North York, Toronto Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Wednesday, October 16, 2013
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Wednesday, October 30, 2013 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

*Indicates the salary listed as per the OPSEU Collective Agreement.
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