Ontario Public Service Careers - Job Preview
Apply By: Friday, December 20, 2013 11:59 pm EST Print this pagePRINT

Competition Status: Posting Closed

Approximately 85 individuals applied for this opportunity.

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Thank you for your interest in the Ontario Public Service.

Organization:    Ministry of the Attorney General
Division:    Court Services Division
City:    Ottawa
Job Term:    Permanent, Temporary - Up to 12 months with possible extension
Job Code:    10OAD - Office Administration 10
Salary:    $24.62 - $28.97 Per Hour*
Posting Status:    Open
Job ID:    58758
 View Job DescriptionView Job Description

Bring your talents in oral and written communication skills to the Ministry of the Attorney General to provide Judicial Assistant support services to the Superior and/or Ontario Court of Justice.

What can I expect to do in this role?

In this role you will:

. transcribe, type and proofread correspondence, judgments and legal documents from audio and handwritten drafts
. compose correspondence in response to inquiries from legal profession, the general public, government and agencies
. manage Justices' electronic calendars and schedules
. set appointments and make travel arrangements for Judges
. maintain judicial libraries and maintain filing system
. process invoices and travel claims and maintain expense accounts
. provide administrative support to Justices on committees
. process mail and access information on databases
on databases

How do I qualify?

You have:
• typing skills to 50 words per minute
• dicta skills to 70% accuracy
• proficiency in English and French at the Superior Level.

Legal Assistant and Administrative Knowledge:
You have:
. knowledge of legal office and courts administrative policies, paperflow and procedures to answer telephone enquiries and relay information
. knowledge of legal documents and formats as well as legal terminology to transcribe from audio tapes or handwritten notes, ensuring spelling accuracy
. knowledge of financial processes to ensure purchasing procedures are followed and invoices and statements of expenses are properly prepared for payment

Communication and Interpersonal Skills:
You can:
. prepare reports, draft minutes and compose correspondence in response to requests for information
. use your attention to detail to edit and proofread documents for spelling and grammar errors
. use tact and discretion when responding to inquiries from individuals in the legal profession (e.g. Judiciary) as well as the public, both in person and over the phone

Analytical, Organizational and Problem Solving Skills:
You have:
. the ability to recognize urgencies and realign priorities in response to deadlines and in a fast paced work environment
. the ability to respond to issues and redirect calls by selecting appropriate referrals (e.g. lawyer, police, legal aid)
. the ability to determine the appropriate administrative procedures and processes when typing legal documents, handling correspondence and maintaining filing systems
. the ability to identify, resolve and follow up on problems with incomplete documentation and conflicts in scheduling when organizing meetings and conference calls

Computer Skills:
You have:
. proficiency with word processing, email, spreadsheet, presentation software (e.g. Word, Outlook , Excel, PowerPoint)
. proficiency with database applications to enter, track and update data (e.g. , Quicklaw)
. the ability to manipulate text to produce letters, memoranda, reports and legal documents, according to established procedures
. the ability to use the Internet to conduct searches for judges

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Additional information:

  • Bilingual Temporary, duration up to 12 months, 161 Elgin St, Ottawa, East Region, Canadian Police Information Centre (CPIC) Screening Requirement
  • Bilingual Permanent, 161 Elgin St, Ottawa, East Region, Canadian Police Information Centre (CPIC) Screening Requirement
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3
Category:   Administrative and Support Services
Posted on:   Friday, November 29, 2013
  • This ad is also available in French.
  • The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
  • The number of positions to be filled has not been identified at this time. This competition will be used to create an eligibility list of qualified candidates to fill upcoming opportunities within the next eighteen months following the closing date of the job ad posting.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, December 20, 2013 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

*Indicates the salary listed as per the OPSEU Collective Agreement.
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