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Apply By: Monday, January 6, 2014 11:59 pm EST Print this pagePRINT

Competition Status: Position Filled

Approximately 40 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

Organization:    Ministry of the Attorney General
Division:    Criminal Law Division
City:    Haileybury
Job Term:    1 Temporary Irregular On-Call up to 12 months with possible extension
Job Code:    09OAD - Office Administration 09
Salary:    $23.46 - $27.35 Per Hour*
Posting Status:    Open
Job ID:    59665
 View Job DescriptionView Job Description

A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Haileybury Crown Attorney's Office as a Legal Administrative Secretary.

What can I expect to do in this role?

You will:

• provide a full range of legal secretarial services
• provide a variety of administrative and clerical services
• utilize a personal computer to transcribe a variety of documents in proper legal style
• accept service on various documents
• maintain Ontario and Superior Court files
• type Superior Court subpoenas
• provide reception duties by answering the telephone and dealing with inquiries at the counter

Please Note: This position will be on an 'as required' basis with no guarantee of the number of hours worked (0 to 36.25 per week).

How do I qualify?

• you can type 50 words per minute with dicta skills at 70% using a personal computer with standard software

Administrative Knowledge and Skills:
• you have knowledge of legal terminology and the criminal justice system to administer program processes and prepare legal documents
• you demonstrate knowledge of secretarial, administrative and office procedures
• you have the ability to use computer equipment with related software such as Windows, Word, Outlook and related database applications
• you have excellent oral and written communication skills by using appropriate legal terminology when providing information to the legal profession, police, victims/witnesses, media, court staff and the general public
• you can calculate and process travel claims, invoices, and witness expense documents
• you have demonstrated initiative and good judgement to determine appropriate administrative procedures and processes when preparing for proceedings and typing legal documents
• your analytical skills enable you to determine confidentiality of privileged information and its release conditions
• you can organize and prioritize your workload in order to meet deadlines
• you have interpersonal skills and experience working effectively as a team member with minimal supervision

Additional information:

  • 1 Temporary - Irregular On-Call, duration up to 12 months, 393 Main St, Haileybury, North Region
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Wednesday, December 18, 2013
  • The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, January 6, 2014 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

*Indicates the salary listed as per the OPSEU Collective Agreement.
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