Ontario Public Service Careers - Job Preview
Apply By: Monday, September 8, 2014 11:59 pm EDT Print this pagePRINT

Competition Status: Position Filled

Approximately 554 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

Organization:    Ministry of the Attorney General
Division:    Court Services Division
City:    St Catharines
Job Term:    1 Permanent
Job Code:    08OAD - Office Administration 08
Salary:    $22.45 - $26.09 Per Hour*
Posting Status:    Open
Job ID:    68812
 View Job DescriptionView Job Description

Do you like working in a team environment? Are you detail-oriented and looking for a challenge providing a range of financial and administrative services?

Then consider this opportunity as an Administrative & Financial Assistant with the Ministry of the Attorney General!

What can I expect to do in this role?

In this role, you will:
• organize and maintain electronic and manual records, data and filing systems
• make arrangements for meetings and conferences
• prepare, coordinate and distribute related agendas and material
• make travel and accommodation bookings
• prepare and process expense claims, invoices and purchasing documentation
• maintain office supply and equipment inventory
• provide reception services by receiving and screening visitors, internal and external telephone calls
• liaise with court and government officials, staff, judiciary, lawyers and public
• assist with recruitment activities

How do I qualify?

Technical and Other Essential Skills
• You have the ability to interpret and apply administrative, financial and human resources policies, legislation and collective agreements in order to perform a variety of administrative duties and provide information and assistance relating to program and administrative services
• You can prepare and process expense claims, invoices and purchasing documentation and assist with recruitment activities
• You have proficiency in grammar and spelling in order to accurately prepare meeting minutes, draft routine letters and proofread for typographical errors and completeness

Communication and Interpersonal Skills
• You have excellent verbal and written communication and interpersonal skills to prepare correspondence, reports and confidential material
• You can respond to both corporate, divisional and public inquiries

Computer Skills
• You have the ability to use a personal computer with standard applications such as operating systems, word processing, spreadsheets and email software in order to maintain electronic and manual records and data, schedule meetings and produce typed material such as reports, correspondence and presentations

Organizational Skills
• You have demonstrated ability to organize workload with judgment and discretion to balance demands in a high volume environment

Problem Solving and Analytical Skills
• You have proven problem solving and analytical skills to verify financial information, payroll and resolve difficult and contentious issues difficult and contentious issues

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Additional information:

  • 1 Permanent - Regular PartTime, 59 Church St, St Catharines, West Region, General Screening Requirement
Compensation Group:   Ontario Public Service Employees Union
Schedule:   3.7
Category:   Administrative and Support Services
Posted on:   Friday, August 22, 2014
  • In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.

    A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.

    A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.
  • T-AG-68812/14
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, September 8, 2014 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

*Indicates the salary listed as per the OPSEU Collective Agreement.
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