Competition Status: Posting Cancelled
Approximately 403 individuals applied for this opportunity.
Due to operational reasons the recruitment for this position has been cancelled.
To look for other job opportunities that match your skills and experience go to Job Search. You may also subscribe to our Job Alert service to receive emails when new jobs open up that match your determined search criteria.
Thank you for your interest in the Ontario Public Service.
Receptionist / Office Assistant
Organization:
Ministry of Energy
Division:
Deputy Minister's Office
Language of Position(s):
Bilingual English/French
Job Term:
1 Temporary contract/assignment - up to 12 months with the possibility of extension
Job Code:
08OAD - Office Administration 08
Salary:
$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Would you excel in a fast-paced, high profile environment?
Are you an experienced administrative professional looking for the next step in your career?
If so, please consider this challenging role within the Deputy Minister's Office.
What can I expect to do in this role?
In this bilingual role, you will:
• provide front-line reception services to visitors
• respond to general inquires received via telephone and email
• maintain the appointment calendar for the Deputy Minister's boardroom
• ensure the Deputy Minister has their daily schedule and appropriate background materials for meetings
• maintain a records management and bring forward system for the Deputy Minister's complex and confidential files
• track and coordinate correspondence and briefing materials on behalf of the Deputy Minister
• serve as a liaison with senior management offices and other areas of the ministry
• assist with various financial activities and transactions (e.g. processing of travel claims, ordering office supplies)
How do I qualify?
Mandatory requirement:
• You are proficient in English as well as verbal and written French at an advanced level.
Office administration skills:
• You have experience providing a variety of office administration support services (e.g. filing, mail, appointment scheduling, gathering meeting materials).
• You have experience developing and maintaining records management and bring forward systems.
• You have experience logging and tracking correspondence.
Customer service skills:
• You have experience providing high-quality customer service.
• You have oral communication and interpersonal skills to tactfully respond to dissatisfied and/or irate clients.
• You have written communication and computer skills to compose tactful and accurate responses to inquiries.
Other important skills:
• You have strong judgement and discretion to work with sensitive and confidential information.
• You have organizational and planning skills to manage competing demands in a high profile environment.
Additional Information:
Address:
- 1 Bilingual English/French Temporary, duration up to 12 months, 900 Bay St, Toronto, Toronto Region
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, February 21, 2018
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, March 23, 2018 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
