Competition Status: Position Filled
Approximately 57 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Administrative Assistant
Organization:
Ministry of Community and Social Services
Division:
Social Assistance Operations Division
Language of Position(s):
Bilingual English/French
Job Term:
1 Temporary (up to 6 months with possibility of extension)
Job Code:
08OAD - Office Administration 08
Salary:
$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
This is your opportunity to join the Social Assistance Operations Division to support the delivery of the Ontario Disability Support Progam's Management team.
What can I expect to do in this role?
You will perform a variety of administrative tasks such as:
- Receiving, opening, sorting and distributing incoming mail
- Taking minutes during meetings
- Preparing and submitting attendance reports, human resources documentation
- Ordering supplies, completing IT order requests and keeping inventory/assets control
- Updating manuals and mailing lists
- Providing switchboard relief
- Maintaining filing systems and databases (hard copy and electronic),
- Answering phone calls and greet visitors,
- Maintaining calendars, and making travel and meeting arrangements.
How do I qualify?
Mandatory
Proficiency in oral French at the Advanced level and written French at the Advanced Minus level.
Administrative Support Experience
• You have experience and knowledge of administrative procedures and guidelines to perform a variety of administrative tasks (e.g. maintain tracking logs, process mail, establish/maintain filing systems).
• You can interpret and apply relevant sections of legislation, e.g. ODSP Act, guidelines and related program processes/procedures to respond to inquiries.
Communication and Interpersonal Skills
• You have excellent oral communication skills to respond to inquiries, exchange and clarify information, direct calls and coordinate meetings with a variety of contacts (staff, corporate contacts, and transfer. payment/community agencies, etc.) while demonstrating tact and courtesy.
• You can prepare, proofread and amend a variety of written materials.
• You work well as a member of a team.
Organizational, Prioritization and Problem Solving Skills
• You demonstrate excellent reasoning, prioritization and organizational skills to determine urgency of matters and to prioritize competing demands with conflicting deadlines.
• You identify, analyze and resolve discrepancies and determine what information is appropriate to release when responding to information requests, inquiries and /or complaints.
Computer Skills
• You have experience using computer software programs such as Word, E-mail, Windows, Excel, PowerPoint, etc. to produce letters, memoranda, reports, contracts, charts, tables, graphics, spreadsheets, presentation materials.
• You can use ministry and in-house program specific database systems
• You can operate equipment such as photocopier, fax, and video conference equipment.
Additional Information:
Address:
- 1 Bilingual English/French Temporary, duration up to 6 months, 5520 Hwy 101 E, South Porcupine, North Region, General Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Friday, March 9, 2018
Note:
- This ad is also available in French.
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. - W-CS-121192/18
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, March 23, 2018 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
