Competition Status: Position Filled
Approximately 34 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Enforcement Services Clerk (DES)
Organization:
Ministry of Transportation
Division:
Road User Safety
Language of Position(s):
Bilingual English/French
Job Code:
10OAD - Office Administration 10
Salary:
$25.33 - $29.82 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Join the Ministry of Transportation's enforcement team to provide administrative support to the Manager and Enforcement staff. Can you compile statistics and complete the monthly management information systems reports? Do you have the customer service and communication skills needed to respond to public inquiries by telephone and in person? If so, please consider this exciting opportunity within the Regional Operations Office within Road User Safety.
What can I expect to do in this role?
In this job, you will:
• Providing administrative support to Management and Enforcement staff
• Performing clerical/secretarial functions such as preparing meeting agendas, recording and producing minutes
• Maintaining accurate statistical information, compiling, recording and checking all data received and verifying documents for completeness and accuracy
• Preparing budgets, completing appropriate financial and business management reports, researching and recording financial information such as payroll costs and expenses
•Preparing annual enforcement work plans forecasting planned volumes of programs
• Maintaining and preparing court related information as well as preparing legal documents; summons, disclosures and subpoenas
• Responding to enquiries and providing information to the public, private transportation industry and ministry staff by telephone and in person
• Compiling data on enforcement issues and submitting information in the form of reports and correspondence, briefing notes
Please note that travel within the region is occasionally required
How do I qualify?
Computer Skills:
• you are proficient in using computers and word processing, spreadsheet and database software and the ability to research and access data
Mandatory
• You are proficient in oral French at the advanced level
Administrative Knowledge and Financial Skills:
• you have demonstrated strong administrative skills, including but not limited to preparing meeting agendas, recording and producing minutes as well as briefing notes
• you have the ability to handle, process, and reconcile invoices, administration records and order office supplies
• you have the ability to evaluate and gather financial and statistical information to forecast, budget and conduct cost evaluations
Analytical and Problem Solving Skills:
• you can use your analytical and problem solving skills to review and prepare information, and to manage a high workload
• you have demonstrated arithmetic skills to collect and analyze invoices, calculate percentages and reconcile statistical information
Customer Service, Communication and Interpersonal Skills:
• you have demonstrated excellent oral and written communications skills
• you can use tact and good judgment when dealing with public and staff when dealing with sensitive or contentious issues
Technical Skills:
• you have the ability to interpret, apply and explain applicable legislation, policies and procedures
• you have knowledge of court administration, policy and procedures
Additional Information:
Address:
- 1 Bilingual English/French Temporary, duration up to 6 months, 447 McKeown Ave, North Bay, North Region, General Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3
Category:
Administrative and Support Services
Posted on:
Monday, April 23, 2018
Note:
- This ad is also available in French.
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. - W-MT-122049/18
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, May 7, 2018 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.