Apply By: Sunday, April 29, 2018 11:59 pm EDT

Competition Status: Posting Closed

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Thank you for your interest in the Ontario Public Service.

Records Management/ FOI Coordinator

Organization:

Alcohol and Gaming Commission of Ontario

Division:

Corporate Services Division/ Information Technology

City:

Toronto

Language of Position(s):

English

Job Term:

1 Temporary

Job Code:

AGCO/67 - AGCO

Salary:

$29.63 - $34.85 Per Hour

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

123028

The AGCO requires an experienced Records Management Coordinator to process Access to Information requests and to assist with the design, implementation and administration of AGCO Records and Information Management (RIM) processes. This includes providing updates to the AGCO's Records Schedule, including the creation of new series & updates to existing series. This position also provides Records Management advice and guidance, and supports the AGCO's Access & Privacy program.

What can I expect to do in this role?

Responsibilities include:
• Processing Access to Information requests under the Freedom of Information and Protection of Privacy Act: assessing when clarification of requests is required, requesting extensions as appropriate, gathering responsive record, ability to identify applicable exemptions and consult with Legal as required, process approvals, submit disclosure packages to the Ministry FOIPP Office, meet legislated timelines to respond.
• Reviewing legislation, regulations, and other documentary sources to determine the records and recordkeeping requirements of the AGCO and creating a clear set of retention and disposition rules that ensure compliance with the records series established by the Archives of Ontario for use by Agencies, Boards and Commissions.
• Coordinating the internal and external approvals processes and maintaining business records of all approved series.
• Assisting with the design and oversight of processes to manage retrieval requests including the implementation of an Electronic Document and Records Management Systems (EDRMS).
• Developing and delivering education, awareness and training material for AGCO staff and managers on Records Information Management (RIM), the Archives and Recordkeeping Act and the Freedom of Information and Protection of Privacy Act.
**Please note this is an OPSEU position**

How do I qualify?

Mandatory

The ideal candidates will have:
• A diploma or degree in Public Administration, Information Science, Police / Legal / Criminology, or a related field.
• Practical experience processing Access to Information requests under the Freedom of Information and Protection of Privacy Act.
• Expert knowledge of the Ontario Freedom of Information and Protection and Privacy Act (FIPPA) and related legislation, regulations principles, philosophy, guidelines, directives procedures.
• At least three years of practical Records Information Management (RIM) experience.
• Thorough knowledge of/and demonstrated ability to interpret the Archives and Recordkeeping Act and related legislation/regulation as well as the ability to apply RIM standards and guidelines.
• Completion of Archives and Records Management (Foundational and Expert level) coursework or equivalent.
• Experience with all aspects of Records Management including product development, approval processes, and the transfer and disposition of records.
• Basic knowledge of policies, business rules, procedures and guidelines relating to access and privacy management and the relationship between these disciplines.
• Understanding of IT concepts and process that impact the management of records and information, including its retention / disposition and access controls.
• The successful candidate must be eligible to work in Canada and will be subject to a criminal background check

How to Apply

To apply to this posting, please visit our Careers Page at www.agco.ca/careers
The application deadline is April 29, 2018.

Additional Information:

Address:

1 English Temporary, duration up to 7 months, 90 Sheppard Avenue East, Toronto, Toronto Region, General Screening Requirement

Compensation Group:

Excluded

Understanding the job ad - definitions

Schedule:

N/A

Category:

Administrative and Support Services

Posted on:

Friday, April 20, 2018

Note:

This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.

You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.

Collection of Information
Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Sunday, April 29, 2018 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code .

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca