Competition Status: Posting Cancelled
Approximately 113 individuals applied for this opportunity.
Due to operational reasons the recruitment for this position has been cancelled.
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Thank you for your interest in the Ontario Public Service.
Legal Administrative Secretary
Organization:
Ministry of the Attorney General
Division:
Criminal Law Division
Language of Position(s):
Bilingual English/French
Job Code:
09OAD - Office Administration 09
Salary:
$24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
The Ministry of the Attorney General seeks motivated and organized individuals to provide a range of legal secretarial services for the Crown Attorney's office.
What can I expect to do in this role?
In this role, you will:
• prepare correspondence and legal documents
• provide telephone and counter reception service
• prepare and distribute disclosure materials
• schedule pre-trial hearings
• maintain and track Crown briefs
• photocopy, fax and perform other duties as required
How do I qualify?
Mandatory
• You can type 50 words per minute
• You can perform dicta to Ministry standards (70%)
• You have advanced oral and written French language skills
Technical Knowledge and Experience:
You have:
• the ability to acquire and interpret the rules and regulations of the legal office and court procedures in order to prepare various legal documents and answer any inquiries by providing factual explanations of administrative policies and procedures
• knowledge of legal terminology to transcribe or compose correspondence from oral instruction
• established experience in secretarial and administrative office procedures
• knowledge of basic accounting practices to calculate and process travel claims, invoices, and expense
Interpersonal, Communication and Judgment Skills:
You have:
• demonstrated interpersonal and oral communication skills in order to use appropriate legal terminology when providing information to legal professionals, police, media, court staff and the general public
• demonstrated written communication skills to prepare legal documents from precedents or information provided by Crown(s)
• the ability to respond to issues such as inquiries involving explanation of court procedures and clarification of legal terms
• judgment in dealing with confidential materials
• the ability to exercise initiative and can work independently or as a member of a team with minimum supervision
Organizational Skills:
You have:
• organizational skills to prioritize own workload and assist colleagues to ensure deadlines and timeframes are met
Computer Skills:
You have:
• in-depth knowledge and ability to use a personal computer
• knowledge of word processing, applications such as MS Word to manipulate text and produce letters, memoranda, reports and legal documents
• knowledge of data base applications to enter, track, and update data
Additional Information:
Address:
- 1 Bilingual English/French Permanent, 7755 Hurontario St, Brampton, Central Region, Enhanced – Criminal Record (CPIC) Check, Intelligence Check, Local Police Record Check
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Monday, June 18, 2018
Note:
- This ad is also available in French.
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. - T-AG-124556/18
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Tuesday, July 3, 2018 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.