Competition Status: Position Filled
Approximately 35 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Marine Services Administrative Assistant
Organization:
Ministry of Transportation
Division:
Provincial Highways Management - East Region
Language of Position(s):
Bilingual English/French
Job Term:
1 Temporary for 6 months with the possibility of extension
Job Code:
08OAD - Office Administration 08
Salary:
$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Do you consider yourself an efficient, bilingual self-starter with a strong administrative background? Are you seeking a position that will allow you to fully showcase your skills? If so, then please consider this opportunity with Marine Services.
What can I expect to do in this role?
This dynamic role will require you to:
• Provide administrative and business support services for managers and staff
• Maintain, update and track office staffing actions, expenditures, reconcile expenses and identify issues and discrepancies, recommending corrective action.
• Establish and maintain electronic and hard copy filing systems
• Prepare a variety of word processing materials and providing related services
• Greet visitors, answer and screen telephone calls, and respond to routine inquiries
Please note: This position is required to travel weekly between the Regional office, Glenora Ferry Terminal and Wolfe Island Ferry Terminal to provide support services in all locations.
How do I qualify?
Mandatory requirement:
• Proficiency in English and oral French at the advanced level.
Administrative Knowledge and Abilities:
• You have working knowledge of administrative/office procedures and guidelines, including records management
• You have knowledge of financial processes and are able to maintain office budget
Analytical and Computer Skills:
• You have analytical skills to review expenditures, identify and resolve discrepancies
• You have coordination and organizational skills to determine priorities and organize own work
• You are proficient with computers and software applications
Communication Skills
• You have proven communication skills to perform reception duties and respond to general inquiries with tact and diplomacy
• You have interpersonal skills to effectively work with others
Additional Information:
Address:
- 1 Bilingual English/French Temporary, duration up to 6 months, 1355 John Counter Blvd, Kingston, East Region
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, August 1, 2018
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, August 16, 2018 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.