Competition Status: Posting Closed
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Thank you for your interest in the Ontario Public Service.
Records and Archives Technician
Organization:
Ombudsman Ontario
Division:
Human Resources
Language of Position(s):
English
Job Code:
Band 3 - Records and Archives
Salary:
$50,907.00 - $63,634.00 Per Year
What can I expect to do in this role?
The Ombudsman is an independent, impartial office of the Legislature that resolves and investigates public complaints about Ontario government organizations and municipalities, universities and school boards. The Ombudsman recommends solutions to individual and systemic administrative problems, and promotes fairness, accountability and transparency in the public sector.
The Records and Archives Technician is responsible for the integrity of the Office's records and archives by ensuring they are appropriately catalogued, stored and accessible. This role is accountable for implementing the Office's records and archives policy, including digitizing records, reviewing on-site records, and transferring records to off-site storage while updating tracking systems accordingly. The Technician will assist with the development of strategies and tools for accessible information and knowledge management.
How do I qualify?
Successful candidates will have the following:
• A minimum of two years' experience maintaining records and filing systems, as well as performing administrative tasks in a similar organization
• Post-secondary education in records management or library sciences
• Knowledge of, and proven ability to apply, records management best practices
• Experience using a computerized database for maintaining and tracking records
• Ability to prioritize your own work while responding to requests from others
• Experience building professional and productive relationships with internal and external individuals utilizing strong interpersonal and communication skills
• Experience implementing records and archives processes within the public sector is an asset
Interested candidates are invited to apply by visiting the careers page of our website: https://www.ombudsman.on.ca/what-we-do/careers/current-opportunities
Additional Information
Our recruitment practices reflect the Ontario Ombudsman's continuing goal of encouraging a diverse and inclusive workplace. Accommodations will be provided in accordance with the Ontario Human Rights Code.
All applications must be received by 11:59 pm on November 30, 2018.
Please Note: Only applicants selected to participate in the recruitment process will be contacted. Moving expenses will not be paid. This is a unionized position. Starting salary for this position is $50,907/year.
Additional Information:
Address:
- 1 English Permanent, 483 Bay Street, Toronto, Toronto Region, Criminal Record Check
Compensation Group:
Canadian Office & Professional Employees Union
Schedule:
N/A
Category:
Administrative and Support Services
Posted on:
Monday, November 12, 2018
Note:
- This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
Collection of Information
Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.
Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.
If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, November 30, 2018 11:59 pm EST. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
