Apply By: Tuesday, July 9, 2019 11:59 pm EDT
Competition Status: Position Filled

Approximately 213 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

RECORDS CLERK

Organization:
Ministry of the Solicitor General
Division:
Sarnia Jail
City:
Sarnia
Job Term:
1 Temporary up to 12 months, with possible extension
Job Code:
08OAD - Office Administration 08
Salary:
$23.56 - $27.40 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Open
Job ID:
136047
In compliance with the recently amended OPSEU collective agreement provision, the correct salary range for this position has increased to $23.10 – $26.86 per hour with further salary amendments to follow.

Do you enjoy lots of variety in your work? Are you a conscientious and well-organized individual seeking the opportunity to provide essential administrative support to the justice system? If so, consider working in this great team environment where you can broaden your knowledge and keep on your toes!

What can I expect to do in this role?

In this role you will play an integral part in the compilation, maintenance and processing of offender records at the Sarnia Jail, including:

• checking offender records to verify the legality of admittance documents;
• calculating and/or verifying sentences;
• performing a variety of keyboarding functions;
• maintaining up-to-date manual and electronic offender files and records;
• ensuring documents are completed upon notification of transfer or discharge of offender;
• providing authorized information to justice officials, law enforcement agencies, offenders and the general public.

How do I qualify?

Specialized Knowledge and Skills:

• You have demonstrated knowledge of records management procedures.
• You can interpret and apply legislation, regulations and statutes.
• You understand office practices and procedures, particularly records keeping, filing and information systems.

Other Essential Skills:

• You use your attention to detail and accurate mathematical skills to calculate and reconcile offender sentences and fines.
• You use analytical, reasoning and problem solving skills to verify accuracy of information and correct discrepancies.
• You use effective communication and interpersonal skills to interact with inmates, staff, justice officials and the public, in a tactful and diplomatic manner.
• You use your organizational skills to assist in the maintenance of inmate filing and information systems.
• You are proficient with various computer software applications and databases (i.e. word processing, spreadsheet).

Additional Information:

Address:
  • 1 Temporary, duration up to 12 months, 700 Christina St N, Sarnia, West Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Monday, June 24, 2019
Note:
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • C-CL-136047/19
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Tuesday, July 9, 2019 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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