Apply By: Wednesday, July 17, 2019 11:59 pm EDT
Competition Status: Position Filled

Approximately 51 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

PROBATION AND PAROLE ADMINISTRATIVE SUPPORT CLERK

Organization:
Ministry of the Solicitor General
Division:
Probation and Parole
City:
Kenora
Job Term:
1 Permanent
Job Code:
C08OAD - Office Administration 08 (COR)
Salary:
$23.56 - $27.40 Per Hour* Correct salary range noted under Job ID
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Open
Job ID:
136594
In compliance with the recently amended OPSEU collective agreement provision, the correct salary range for this position has increased to $23.56 – $27.40 per week.

Are you an administrative professional looking for an exciting opportunity to serve a diverse community? If so, join our team where you will collaborate with criminal justice partners and community organizations while providing clerical and administrative support services.

What can I expect to do in this role?

In this role you will:
• prepare, distribute and request a variety of documents such as court reports, pre-parole reports, community information, and court documentation
• compose and type routine correspondence ensuring accuracy and proper distribution
• receive and direct telephone calls and communicate with clients with diverse needs
• receive and distribute mail
• maintain files and retention schedules
• perform sentencing calculations
• enter, update and correct information in the Offender Tracking Information System (OTIS)
• provide client support to a diverse range of community stakeholders (e.g., Indigenous and other minority groups)

How do I qualify?

Administrative Skills

• You have proven skills in clerical and office procedures to provide efficient administrative services
• You are able to understand and apply procedures, regulations and sections of related legislation

Communication and Interpersonal Skills:

• You can convey information in response to phone calls and inquiries
• You can compose and edit correspondence, minutes and reports
• You are able to use tact and diplomacy, while maintaining client confidentiality

Analytical, Reasoning and Organizational Skills:

• You have proven analytical and reasoning skills to determine what information can be provided to inquiries
• You have organizational skills to determine and realign priorities and to resolve competing priorities and conflicting meetings

Computer Skills:

• You have demonstrated computer proficiency with software applications such as word processing, email, spreadsheet and databases

Additional Information:

Address:
  • 1 Permanent, 810 Robertson St, Kenora, North Region, Criminal Record Check
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3-7
Category:
Administrative and Support Services
Posted on:
Tuesday, June 25, 2019
Note:
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • T-CL-136594/19
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Wednesday, July 17, 2019 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

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