Procedural Services Assistant, Committees **Amended** (One Year Contract)

Keeping Ontario's Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is mandated to provide non-partisan support to the Members of Provincial Parliament (MPPs).

Together, we provide administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, community, and excellence.

Procedural Services Assistant, Committees

The Legislative Assembly of Ontario seeks a Procedural Services Assistant, Committees, who, as part of our Procedural Services Branch, in Toronto, ON, will provide administrative assistance to the Clerk of a standing or select Committee for the Legislative Assembly of Ontario.

What can I expect to do in this role?

You'll act with integrity to:
• Demonstrate a high degree of professionalism in a non-partisan support role
• Exercise tact, diplomacy and good judgement in a fast-paced, politically sensitive environment when dealing with MPPs, staff of the Legislative Assembly, the general public, and other external clients

You'll support our community as you:
• Create and maintain paper and electronic filing systems/databases, witness and contact lists
• Communicate with external clients to schedule witnesses and provide information regarding the hearing process and related protocol for Committees
• Prepare and distribute all relevant committee materials including agendas, schedules, exhibits, reports, research and briefing materials
• Prepare minutes of meetings and reporting formulae for reports to the House as well as assemble all relevant materials for the introduction and First Reading of Private Bills
• Coordinate transportation, meals and accommodation arrangements for Committee travel
• Provide back-up relief to the Reception/Information Clerk and respond to inquiries from the general public

How do I qualify?

You demonstrate excellence through your:

• Completion of a post-secondary education or equivalent
• Keen interest in Ontario's parliamentary system and governmental processes
• Strong computer skills with proven experience in office practices and procedures
• Experience as a strong administrator with well-developed organizational, time-management, and communication skills
• Ability to respond and adapt to a rapidly changing work pace
• Familiarity with budget processes and ability to maintain records for financial commitments and control of branch expenditures
• Flexibility as a team player and ability to foster positive working relationships with internal and external clients

If you join our team, you can expect:
• Continued training and development
• Dynamic working environment

Salary Range Minimum: $51,122 per annum
File No.: LA-2019-33
Closing Date: August 1, 2019

If you share our values and are interested in this position, please visit us at www.ontla.on.ca and select Employment for more details.

The Legislative Assembly of Ontario is an inclusive employer. If you require a disability-related accommodation in order to participate in the recruitment process, please email your contact information to hr@ola.org for follow-up.

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.

***Amendment: This job is not a permanent position. It is a 12 month temporary position***

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, August 1, 2019 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.