Apply By: Monday, December 9, 2019 11:59 pm EST
Competition Status: Application Screening

Fewer than thirty individuals applied for this opportunity.

We are screening ALL applications received on or before the closing date and rating them against the qualifications outlined in the job ad. Applicants whose resume and cover letter best demonstrate how they meet the qualifications to do the job will be invited to continue in the hiring process.

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Ministry of Government and Consumer Services
Information Privacy and Archives Division: Archives Management and Information Storage Branch
North York, Toronto
Job Term:
2 Temporary
Job Code:
07964 - Librarian 3
$1,290.05 - $1,533.17 Per Week*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Open Targeted
Job ID:
**AMENDED JOB AD: Area of Search is now Open Targeted.**

Are you a strong leader who can motivate a team to meet deadlines and deliverables? Do you have archival expertise? If so, consider this opportunity as a Senior Archivist!

Bring your project management skills and knowledge of archival theories and best practices to the Information Privacy and Archives Division to acquire and manage records of high evidential, informational and legal value, documenting the key activities and decisions of the Government of Ontario and the development of Ontario society.

What can I expect to do in this role?

You will:

• Provide team and group leadership to archivists and archival staff for functional/cross functional projects;
• Independently plan and develop strategies and determine scheduling priorities;
• Provide expert advice on archival practices to management and staff;
• Appraise and acquire archival records from government and private sources;
• Arrange and describe records according to institutional standards;
• Provide comprehensive reference services to clients;
• Lead and coordinate outreach activities with client groups and provincial organizations, and universities, including speaking engagements, & orientation materials.

How do I qualify?


• You must be able to lift and move 35-50lb containers of archival material.

Leadership and Coordination Skills:

• You have knowledge of project management skills to lead, coordinate, set priorities and deliverables and work with minimal supervision.
• You demonstrate effective time management skills and good judgement to guide other staff and organize, plan and coordinate.
• You can lead and coordinate outreach activities, including orientations, workshops and speaking engagements.
•You can provide team and group leadership for functional or cross-functional projects.

Communication and Customer Service Skills:

• You demonstrate oral and written communication skills to explain complex and technical subject matter to a diverse clientele and prepare briefing notes and appraisal reports for management approval with required timelines.
• You have strong customer service, interpersonal and negotiation skills to respond effectively to complex inquiries and to work collaboratively across the Division on initiatives to promote public awareness.

Technical Archival Knowledge:

• You have sound knowledge and experience in archival appraisal, acquisition, arrangement and description, preservation and access issues.
• You have advanced knowledge of archival theory and practice including Rules for Archival Description.
• You demonstrate the ability to acquire and apply knowledge and understanding of legislation governing access and use of Ontario government records (e.g. Archives and Recordkeeping Act, FIPPA, Copyright Act).

Other Essential Knowledge/Skills:

• You have sound knowledge of Ontario history and the history structure and functions of the Ontario government.
• You understand IT to analyze and advise on archival value of existing, proposed and obsolete electronic systems content.

Additional Information:

  • 2 Temporary, duration up to 12 months, 134 Ian Macdonald Blvd, North York, Toronto Region
Compensation Group:
Ontario Public Service Employees Union
Administrative and Support Services
Posted on:
Saturday, November 23, 2019
  • C-MG-141132/19
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, December 9, 2019 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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