Apply By: Friday, August 21, 2020 11:59 pm EDT
Competition Status: Application Screening

Approximately 42 individuals applied for this opportunity.

We are screening ALL applications received on or before the closing date and rating them against the qualifications outlined in the job ad. Applicants whose resume and cover letter best demonstrate how they meet the qualifications to do the job will be invited to continue in the hiring process.

To learn about our recruitment process, visit our Hiring Steps.


Ministry of the Solicitor General
Ottawa-Carleton Detention Centre
Job Term:
1 Temporary up to 6 months with possible extension
Job Code:
C08OAD - Office Administration 08 (COR)
$24.28 - $28.23 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Open Targeted
Job ID:
The Ministry of the Solicitor General, Ottawa-Carleton Detention Centre, seeks your strong analytical skills to provide accurate processing and maintenance of offender records and documents.

What can I expect to do in this role?

In this role, you will:

• obtain and verify required information to complete admission documentation;
• verify offender records to validate the legality of admittance documents;
• calculate fines and verify sentences;
• perform a variety of data entry functions with a high degree of accuracy;
• maintain up-to-date manual and electronic offender files and records;
• ensure documents are completed upon notification of transfer or discharge of offender;
• provide authorized information to justice officials, law enforcement agencies, offenders and the general public.

Please note: This position requires the ability to perform rotational shift work during the core business hours from 7 am to 9 pm, Monday to Friday, and is subject to change.

How do I qualify?

Knowledge and Experience

• You have knowledge of records management.
• You have knowledge of office practices and procedures, and you can perform filing and clerical functions.
• You have proven ability to understand and apply legislation, guidelines and directives, and maintain offender records and information systems.

Analytical, Reasoning and Problem Solving Skills

• You demonstrate strong attention to detail in order to identify missing documents, ensure data integrity is maintained and to resolve errors.
• You have information-gathering skills to research, analyze and determine the appropriate course of action.
• You have strong mathematic skills to perform calculations and correct discrepancies.

Communication and Interpersonal Skills

• You can demonstrate tact and discretion when interacting with the public, members of the legal and law enforcement communities, institutional staff and other stakeholders .
• You can prepare a variety of written documents with a high level of accuracy.

Planning and Organizational Skills

• You have the ability to organize and prioritize your workload in order to respond to unforeseen demands, and manage conflicting deadlines.

Computer Skills

• You are proficient with word processing, spreadsheet and database software applications to input and retrieve information.
• You can review and update records information in database systems for file tracking and recording.

Additional Information:

  • 1 Temporary, duration up to 6 months, 2244 Innes Rd, Ottawa, East Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS
Compensation Group:
Ontario Public Service Employees Union
Administrative and Support Services
Posted on:
Friday, August 7, 2020
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, August 21, 2020 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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