Apply By: Monday, September 28, 2020 11:59 pm EDT
Competition Status: Position Filled

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Ontario Science Centre
Job Term:
1 Temporary
Job Code:
10OAD - Office Administration 10
$955.55 - $1,124.84 Per Week*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status:
Open Targeted
Job ID:
The Opportunity:
Are you looking for an exciting opportunity to work for one of the world's foremost Science and Technology Museums? Join the Ontario Science Centre and play a key role in expanding new and existing donor relationships and funding partnerships, achieving revenue goals and ensuring optimum database/administrative support, and providing donor stewardship as a key member of our Development team.

Guided by our mission to inspire passion for the human adventure of discovery, the Science Centre:

  • engages visitors in lifelong learning
  • is a vital link in the education and innovation ecosystems
  • is a convener of public dialogue about science, technology and society

The Science Centre welcomes 900,000 visitors each year, and offers interactive experiences and insights into science and technology that help visitors of all ages understand and contribute to the world around us.

The Ontario Science Centre, part of the Ontario Public Service, offers:

  • a progressive work environment that promotes a work/life balance
  • flexible learning and development opportunities including online training and mentorship programs
  • opportunities for career advancement and specialization through a wide range of career fields within both the Ontario Science Centre and the Ontario Public Service
  • a dedicated approach to creating an inclusive and accessible work environment for all employees
  • optional enrolment in a defined benefit pension plan and group benefits coverage for fixed-term employees

Note: This position will work remotely while the Science Centre continues to adapt its operations in response to the COVID-19 outbreak.

What can I expect to do in this role?

The Ontario Science Centre seeks an experienced individual to join its Development team. In a fast-paced multi-faceted environment, the Development Coordinator will co-ordinate the effective use of fundraising software, maintain data integrity and produce reports related to fundraising results, donor/sponsor acknowledgement and stewardship, prospects, and special event.

In addition, this role produces financial reports and monthly reconciliations between database and financial systems; tracks benefits, payments, expenses, and tax receipts; assists with research, special events, and stewardship/benefit fulfillment.

Finally, the position will provide administrative support for the department - performing clerical duties and coordinating office services (purchasing, budget tracking/report generation, resources, archives/records and retention).

How do I qualify?

Not-For-Profit, Database Administration and Technical Skills

You have:

  • Knowledge in not-for-profit fund development processes to be able to provide meaningful administration and analysis of fundraising and donor database and data management.
  • Knowledge of fundraising databases and an understanding of a not-for-profit cultural or educational environment.
  • Demonstrated ability to maintain standardization, accuracy and data continuity, to design and extract reports and queries for analytical and reporting purposes and, to provide frontline database support for department.
  • Demonstrated ability to fulfill all aspects of gift processing, tax receipting and financial reporting including financial reconciliation for revenues and expenses.
  • Software knowledge with systems such as Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat Pro and financial-tracking systems.
  • Financial reconciliation skills to ensure accurate transactions and financial tracking and analysis.

Administration, Organization and Research Skills

You have:

  • Time management, prioritization skills and ability to multitask and switch quickly between changing priorities.
  • Administrative/organizational skills to provide efficient administrative support including information processing, financial records and filing systems, organizing office equipment and services, purchasing, scheduling meetings etc.
  • Attention to detail and ability to perform tasks/transactions with accuracy.
  • Demonstrated ability to carry out research including prospect or project research.

Donor Relations and Communications Skills

You have:

  • Demonstrated ability in Donor Relations with senior contacts– i.e. practiced knowledge of stewardship activities, including reporting and communications, as well as recognition and event coordination etc.
  • Demonstrated verbal and written communication skills to draft correspondence and documents and, to interact with a broad range of donors, sponsors and colleagues in a professional, tactful and welcoming manner.

Additional Information:

  • 1 Temporary, duration up to 5 months, 770 Don Mills Rd, Toronto, Toronto Region
Compensation Group:
Ontario Public Service Employees Union
Administrative and Support Services
Posted on:
Friday, September 11, 2020
  • T-SC-154247/20
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, September 28, 2020 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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