Apply By: Friday, August 20, 2021 11:59 pm EDT

Competition Status: Position Filled

Approximately 210 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

Talent Pool - Legal Administrative Secretary

Organization:

Ministry of the Attorney General

Division:

Criminal Law Division/Crown Attorney's Office

City:

Brampton, Hamilton

Language of Position(s):

English

Job Term:

Temporary (6 months with possible extension, up to 12 months)

Job Code:

09OAD - Office Administration 09

Salary:

$25.63 - $29.88 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

167002

A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Criminal Law Division, Crown Attorney's Office as a Legal Administrative Secretary.

The Criminal Law Division is a large geographically dispersed operation with approximately 1500 staff that helps protect community and personal safety through prosecution of offences across the province. The division's vision is to be the foremost prosecution service in Canada, and this vision is supported through the divisional mission, values, and key strategies.

What can I expect to do in this role?

In this position, you will:
• provide a full range of administrative secretarial services
• utilize a personal computer to transcribe a variety of documents in proper legal style
• accept service on various documents
• maintain Ontario and Superior Court files
• type Ontario and Superior Court subpoenas
• provide reception duties by answering the telephone and dealing with inquiries at the counter
• provide a variety of clerical services
• attend court when and as required to update briefs

How do I qualify?

Mandatory:

• You are able to type 50 words per minute and are able to achieve 70% in a series of tests for spelling, word usage and sentence recognition

Legal Knowledge

• You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, knowledge of legal office, criminal prosecution programs, and court procedures to prepare for proceedings, distribute and track disclosures, and answer telephone and counter inquiries
• You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions

Secretarial and Administrative Skills

• You demonstrate secretarial and administrative experience including thorough knowledge of office procedures (example: updating files, arranging resolution meetings, completing travel arrangements, ordering transcripts, arranging the use of part-time Crowns and interpreters, purchasing goods and services, processing payments)
• You have knowledge of basic accounting practices to calculate and process travel claims, invoices, and expense documents
• You demonstrate the ability to use office and computer equipment with related software such as Windows, Word, Outlook, Excel, ADOBE Acrobat and related database applications
• You have the ability to use AV/IT equipment for presentations

Communication, Interpersonal and Customer Service Skills

• You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
• You can prepare legal documents, compose materials from own knowledge and sign correspondence (example: letters of acknowledgement, covering letters, reports and documents)
• You demonstrate interpersonal skills to work effectively as a team member or independently with minimal supervision
• You demonstrate customer service skills when answering phones, screening and directing callers, taking messages, responding to inquiries at the counter, and explaining procedures

Organizational, Analytical and Judgement Skills

• You demonstrate organizational skills and initiative in prioritizing own workload and ensure deadlines and timeframes are met
• You demonstrate judgment and analytical skills in determining /selecting appropriate administrative procedures and processes when preparing for proceedings, typing legal documents and responding to inquiries involving explanation of procedures
• You have the ability to determine confidentiality of privileged information

Please note:
• The number of positions to be filled at each location has not been identified at this time. However, this talent pool will be used to create an eligibility list to fill upcoming opportunities of Legal Administrative Secretary at any of the above locations within the next 18 months.
• These vacancies are temporary full time (various duration).
• Flexible work arrangements including telework (remote work) may be considered.

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and theOPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:

Address:

English Temporary, duration up to 6 months, 45 Main St E, Hamilton, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
English Temporary, duration up to 6 months, 7755 Hurontario St, Brampton, Central Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
English Temporary, duration up to 12 months, 45 Main St E, Hamilton, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
English Temporary, duration up to 12 months, 7755 Hurontario St, Brampton, Central Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Legal Services

Posted on:

Thursday, July 29, 2021

Note:

The number of positions to be filled has not been identified at this time. This competition will be used to create an eligibility list of qualified candidates to fill upcoming opportunities within the next eighteen months following the closing date of the job ad posting.
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.

W-AG-153999/20(2)

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, August 20, 2021 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code .

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca