Apply By: Tuesday, November 30, 2021 11:59 pm EST

Competition Status: Position Filled

Approximately 323 individuals applied for this opportunity.

We have completed the recruitment process and successfully hired the top candidate into the position.

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Thank you for your interest in the Ontario Public Service.

Decision Administrative Assistant

Organization:

Ministry of the Attorney General

Division:

Ontario Land Tribunal

City:

Toronto

Language of Position(s):

English

Job Term:

1 Temporary - 12 months with possible extension

Job Code:

08OAD - Office Administration 08

Salary:

$24.77 - $28.80 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

169012

Are you looking for a challenging opportunity where you can demonstrate your strong administrative and organizational skills? If so, consider joining the Ontario Land Tribunal, within the Ministry of the Attorney General as the next step in your career.

What can I expect to do in this role?

You will:
•proofread material for terminology, spelling, grammar, punctuation and correct formatting
•receive, organize and catalogue files and exhibits from hearings held
•transcribe from electronic and handwritten documents
•receive and direct calls from the public
•provide general administrative assistance to adjudicators and the Unit in the production of decisions and orders

How do I qualify?

Mandatory

•You are able to type 50 words per minute

Technical Knowledge

You have:
•knowledge of office administration policies, procedures and practices to provide clerical and administrative support services
•ability to acquire and apply knowledge of OLT's structure, mandate, operations, methods and procedures in order to provide appropriate administrative and secretarial support
•ability to acquire and apply knowledge of the Freedom of Information and Protection of Privacy Act in order to provide accurate written information when preparing routine correspondence

Interpersonal, Oral and Written Communication Skills:

You can:
•edit and prepare documents for accuracy and completeness
•compose documents such as routine correspondence, forms and template notices
•maintain effective relationships with Tribunal members, Executives and deal tactfully with various stakeholders

Organizational and Evaluation Skills:

You can:
•use your organizational, judgement and time management skills to meet deadlines
•determine the urgency of issues

Computer Skills:

You have:
•knowledge and experience using software such as MS Word, MS Outlook and MS Excel
•ability to use internet and website applications
•ability to acquire knowledge of OLT's case management information system and electronic file and directory management process

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti- Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:

Address:

1 English Temporary, duration up to 12 months, 655 Bay St, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Tuesday, November 16, 2021

Note:

The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario ), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.

Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, November 30, 2021 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code .

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca