Special Advisor, Executive Office

Are you a highly organized professional and strategic thinker with expertise in relationship management and providing executive management support?

If so, consider this opportunity to support the Ontario Science Centre senior management team. Reporting to the Vice President of Communications & Marketing, this position will provide direct support to the four Vice-Presidents (VP), each with a distinct portfolio: Corporate Services/Operations; Science Education; Science Experience; and Communications/Marketing. The position will also work in direct alignment with the CEO's office.

What can I expect to do in this role?

In this position, you will:
• Provide experienced executive support and advice to four VPs in relation to operation and administration to ensure integration across all four portfolios
• Plan and manage the daily and long range scheduling of activities for the VPs
• Provide executive meeting logistics and support
• Develop, maintain and implement systems and procedures that ensure the effective workflow management of the VP offices
• Manage the flow of information, materials and approvals across branches
• Develop, manage and maintain relationships critical to effective operations
• Contribute clear writing and issues management skills to synthesize and prioritize information with brevity and to develop these skills in others

How do I qualify?

Administrative and Organization Skills

• Strong calendar management skills, as well as meeting logistics and support
• Superior organizational skills to ensure information and activities are managed and delivered in a timely manner, and to ensure the VP offices are responsive and flexible to changing demands
• Excellent knowledge of the practices of an executive office; previous experience providing executive support is preferred

Communication and Interpersonal Skills

• Superior communication and consultation skills to provide direction and follow up on behalf of the VPs
• Demonstrated experience building and maintaining relationships within an organization as well as with other partners to gather information/input, build consensus and achieve results
• Facility with preparing various materials including presentations, briefing notes, submissions and responses to issues within tight deadlines

Analytical and Research Skills

• Ability to think strategically using good judgement and demonstrate political acuity
• Initiative to research and analyze information in response to a full range and complexity of requests, including priority or contentious issues, and determine appropriate responses

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, October 6, 2021 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.