Competition Status: Posting Cancelled
Approximately 162 individuals applied for this opportunity.
Due to operational reasons the recruitment for this position has been cancelled.
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Thank you for your interest in the Ontario Public Service.
Legal Secretary/Administrative Assistant - Designated
Organization:
Ministry of the Attorney General
Division:
Court Services Division
Language of Position(s):
Bilingual English/French
Job Code:
10OAD - Office Administration 10
Salary:
$26.89 - $31.65 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
The highest level of court in the Province, the Court of Appeal for Ontario, requires a highly professional and organized individual to perform a range of legal secretarial services within the Court's Judicial Support Unit.
What can I expect to do in this role?
You will:
•take dictation, transcribe, type, format, proof-read highly confidential and sensitive documents
•compose routine correspondence
•receive and respond to inquiries
•converse directly with the Court's judiciary, managers, judicial research lawyers and the public
•plan and manage court schedules, arrange meetings and appointments
•review and prioritize mail and re-direct appropriately
•make travel and accommodation arrangements
•maintain confidential filing systems
How do I qualify?
Mandatory
You can type 50 words per minute
•You are proficient with Dictaphone with 70% accuracy
•You are proficient in oral and written English, and oral and written French at the advanced level
Technical Knowledge and Experience:
•You have demonstrated experience in providing legal secretary and administrative support
•You can proofread legal documents and update files and court schedules
•You have the ability to acquire and apply knowledge of policies and procedures governing the Court of Appeal for Ontario
•You have knowledge of financial processes
•You can ensure purchasing procedures are followed and invoices and statements of expenses are prepared for payment
Computer Skills:
You have:
•proficiency using computers and demonstrated ability to use word-processing, spreadsheet and e-mail applications such as MS Word and MS Excel
•knowledge of information databases (e.g. Court Office System (COS)) to enter, track and update data
Judgment and Organizational Skills:
•You can coordinate committees, conferences and workshops
•You have tact, and discretion to manage highly sensitive material using a high degree of confidentiality
•You have the ability to plan and manage calendars and schedules in a high pressure environment with strict deadlines
•You have the ability to maintain confidential filing systems
Oral and Written Communication Skills:
You can:
• compose correspondence from verbal dictation and written instructions for the judges' signatures (e.g. letter to council)
• receive and respond to phone inquiries from the public
• converse directly with senior legal officers, judiciary, managers, lawyers and all other justice participants
Additional Information:
Address:
- 1 Bilingual English/French Permanent, 130 Queen St W, Toronto, Toronto Region, Criminal Record and Judicial Matters Check
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3
Category:
Administrative and Support Services
Posted on:
Tuesday, November 30, 2021
Note:
- This ad is also available in French.
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential. - T-AG-171223/21
• OPS commitment to diversity, inclusion, accessibility, and anti- racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.
Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.
Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, December 6, 2021 11:59 pm EST. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
