Amendment: Additional vacancy added.
The Ministry of the Attorney General requires a legal secretary to join the team that supports crown counsel at the Legal Services Branch - Ministry of Municipal Affairs and Housing.
What can I expect to do in this role?
Providing litigation, secretarial, and clerical support, you will:
• prepare correspondence and legal documents according to relevant federal and provincial statutes
• perform searches for relevant law reports, cases and statutes
• maintain time docketing, files, database and case management systems
• schedule and bring forward court appearance and meeting dates
• perform file maintenance, record retention and archiving
• answer general correspondence and telephone inquiries
• make travel and meeting arrangements
• prepare expense accounts
• act as back-up receptionist when required
How do I qualify?
Mandatory
• You are able to type 50 words per minute
Legal Secretarial and Administrative Experience
You have:
• experience in a litigation environment to provide specialized secretarial, administrative and research services (e.g. review legal articles, references, citation and statutes to be inserted in legal documents) and prepare complex legal documents (e.g. contracts, agreements, pleadings, factums, notices of motion, compendia, legislation, regulations, orders-in-council)
• knowledge of legal office procedures and practices, legal terminology, legal documents
• the ability to acquire and apply knowledge of court and tribunal processes and procedures
Communication and Interpersonal Skills
You can:
• write in a clear and concise manner to relay information in an easy to understand format
• deal tactfully with all levels of staff and the public
Organizational Skills and Judgment
You can:
• manage files, set priorities and meet conflicting demands in a high pressure environment
• make sound judgments, take initiative and work under pressure with minimal supervision
Computer Skills
• You are proficient with software applications (e.g. MS Word, Outlook, Adobe) to produce letters, memoranda, reports and legal documents
• You have knowledge of database applications (e.g. legal file management and case management systems) and software to enter, track and update computer case management and time docketing systems and to prepare reports
OPS Commitment to diversity, inclusion, accessibility, and anti- racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.