We are seeking highly motivated individuals with excellent information management and administrative skills to join our team as a Program Admin Support Clerk.
The successful candidates will provide a wide range of administrative support to a multi-disciplinary management team.
What can I expect to do in this role?
In this role, you will:
• Oversee the flow of information, track documents and maintain accurate records
• Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
• Establish and maintain a filing system
• Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
• Proof read documents for accuracy, grammar and formatting
How do I qualify?
Analytical, Problem Solving and Organizational Skills
• You can identify and resolve administrative-related issues
• You can verify accuracy and completeness of documents, files and information, and correct discrepancies
• You can determine workload priorities and manage conflicting deadlines
Information Management Skills
• You have proven experience to oversee the flow of information and track documents
• You can establish and maintain a filing system in accordance with record management guidelines and standards
• You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information
Computer Skills
• You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information
Administrative Skills
• You have proven experience working in a multi-disciplinary team environment to provide a wide range of administrative services
• You have proven experience working in a large organization or within an institutional setting
Communication and Interpersonal Skills
• You can communicate and work effectively within a multi-disciplinary team environment
• You have excellent writing skills to prepare written correspondence
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti- Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.
Additional Information:
These positions were created to support the Canadian Civil Liberties Association directives and to ensure that our offenders in Conditions of Confinement are appropriately monitored and tracked for compliance.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.