Ministry Emergency Operations Centre Clerk (Seasonal)

Are you a highly organized, service driven team player able to thrive in a dynamic and fast paced environment?

If this describes you, then consider this challenging opportunity where you will provide financial, administrative, customer service and clerical support to the Ministry Emergency Operations Centre (MEOC).

What can I expect to do in this role?

You will:
• provide financial, administrative and clerical support
• update and manipulate data in various databases
• receive, check and forward daily and annual reports
• track Ministry Emergency Operations Centre (MEOC) activities and resources and produce information on request
• ensure information is posted to the intranet and internet
• maintain distribution lists as well as manual and electronic filing systems
• provide customer service to internal and external clients

NOTE: You will be required to work compressed shifts, weekends, and statutory holidays during the fire season (April to October). You may be required to work overtime.

How do I qualify?

Communication and Interpersonal Skills

• you have proven customer service skills to respond to a variety of requests in a timely and accurate manner in person, by telephone and through written correspondence
• you have well developed written communication skills to compose correspondence and reports
• you have interpersonal skills to discuss/resolve problems and build and maintain relationships
• you have proven group leadership and team work skills to train and direct season/summer support staff

Organizational and Prioritization Skills

• you have effective organizational and prioritization skills to assess administrative requirements, and determine priorities among conflicting demands
• you have demonstrated ability to work independently in a fast-paced, high volume team environment with minimal supervision
• you have the ability to work under pressure including unscheduled hours during fire or emergency situations

Computer Skills

• you are proficient with computers and all aspects of desktop software such as word processing, spreadsheet, presentation, database, email, and internet/intranet to perform a variety of tasks
• you have knowledge of and experience with information management systems (e.g. ACIMS, DFOSS, PIMS, IMIS, IFIS) to input and retrieve data

Administrative and Financial Skills

• you have proven experience providing administrative and clerical support
• you have knowledge of administrative and office procedures, practices, guidelines and equipment
• you have experience working with financial procedures and processes
• you are able to develop, organize and maintain electronic and manual file systems

Analytical and Problem Solving Skills

• you have proven analytical and problem solving skills to determine nature of inquires and urgency of matters
• you have can analyze and interpret complex financial information and reports
• you are able to identify and resolve discrepancies relating to invoices and updating of financial reports
• you have the ability to interpret and apply relevant legislation, program policies and procedures

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, January 26, 2022 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.