Marine Services Administrative Assistant (Bilingual)

Do you consider yourself an efficient, bilingual self-starter with a strong administrative background? Are you seeking a position that will allow you to fully showcase your skills? If so, then please consider this opportunity with Marine Services.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

This dynamic role will require you to:
• Provide administrative and business support services for managers and staff
• Maintain, update and track office staffing actions, expenditures, reconcile expenses and identify issues and discrepancies, recommending corrective action.
• Establish and maintain electronic and hard copy filing systems
• Prepare a variety of word processing materials and providing related services
• Greet visitors, answer and screen telephone calls, and respond to routine inquiries

Please note: This position is required to travel weekly between the Regional office, Glenora Ferry Terminal and Wolfe Island Ferry Terminal to provide support services in all locations.

How do I qualify?

Mandatory requirement:

• Proficiency in English and oral French at the advanced level.

Administrative Knowledge and Abilities:

• You have working knowledge of administrative/office procedures and guidelines, including records management
• You have knowledge of financial processes and are able to maintain office budget

Analytical and Computer Skills:

• You have analytical skills to review expenditures, identify and resolve discrepancies
• You have coordination and organizational skills to determine priorities and organize own work
• You are proficient with computers and software applications

Communication Skills

• You have proven communication skills to perform reception duties and respond to general inquiries with tact and diplomacy
• You have interpersonal skills to effectively work with others

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, August 19, 2022 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.