If you are a conscientious and well-organized individual interested in ensuring the security and confidentiality of corporate employee information, consider this opportunity with HR Advisory Services in HR Service Delivery Division.
The HR Service Delivery Division is responsible for delivering front-line human resource services that support and enable the achievement of government priorities and business results.
NOTES:
• There is an immediate opportunity to be offered for the Orillia location.
• Positions in the Orillia office require security screening to access the building.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
You will:
• receive, prepare, log, forward and track confidential files and information in both physical and electronic form;
• update/maintain a computerized tracking and sign-out system;
• create, maintain and compile records in accordance with retention schedules;
• control access to information and files by authorized personnel;
• prepare general correspondence and respond to enquiries;
• identify issues and contribute to the development of schedules and filing processes/procedures;
• provide general administrative support services.
How do I qualify?
Records Management Knowledge:
• You have knowledge of records management policies, directives, standards and guidelines
• You have the ability to learn government systems and processes related to the processing of human resources documents
• You have the ability learn and work with database systems to manage information and records
• You have the ability to maintain the security and confidentiality of personal information and file record keeping
Communication, Customer Service, Analytical and Problem Solving Skills:
• You have oral and written communication, interpersonal and customer service skills to respond to requests and work collaboratively as a team member
• You have reasoning, problem solving, research and analytical skills
Office Administrative Skills:
• You demonstrate organizational skills to coordinate file room activities (both electronic and hard copy) and prioritize when performing administrative responsibilities
• You demonstrate attention to detail to ensure accurate preparation of documents and filing of correspondence
• You have computer skills to prepare documents using word processing, spreadsheet, adobe (PDF) and data base applications
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
