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Thank you for your interest in the Ontario Public Service.
School Secretary LD
Organization:
Ministry of Education
Division:
Provincial Schools Branch
Language of Position(s):
English
Job Term:
1 Temporary , Seasonal - September to June recurring – position available February 1, 2016
Job Code:
09OAD - Office Administration 09
Salary:
$24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Join the team that's making a difference in the lives of Ontario's children and youth. The Ministry of Education, Sagonaska Demonstration School in Belleville has an exciting opportunity for an experienced School Secretary.
What can I expect to do in this role?
In this role you will provide the following secretarial and administrative support services to the school Principal and support the delivery of the education programs and services at the Sagonaska Demonstration School.
You will:
• Prepare a variety of documentation
• Take minutes/notes
• Provide reception services/answer calls/greet visitors/respond to general inquiries
• Arrange for travel/meetings/events
• Manage schedules/calendars
• Type/prepare/file/retrieve and/or distribute a variety of correspondence, memos, reports, research documents, presentation materials
• Maintain and order supplies as required
• Prepare and maintain financial contracts
• Undertake various other clerical and administrative tasks as assigned
How do I qualify?
Knowledge
Knowledge
You have:
• Advanced administrative/secretarial experience;
• Demonstrated knowledge of office practices and administrative procedures
• Experience and proficiency using various software programs, including word processing, presentation, spreadsheet and database software
• Proficiency in preparing, formatting and coordinating a range of correspondence and documents
• Knowledge of office equipment including photocopiers and facsimile machines.
Technical Skills
You have:
• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications.
• Demonstrated experience using office equipment
Organizational, Reasoning and Problem Solving Skills
You have:
• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
• Reasoning and problem solving skills to determine appropriate action for sensitive inquiries
Communication and Customer Service Skills
You have:
• Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone and in person
• Proven written communication skills to draft letters and memos.
Technical Skills
You have:
• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications.
• Demonstrated experience using office equipment
Organizational, Reasoning and Problem Solving Skills
You have:
• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
• Reasoning and problem solving skills to determine appropriate action for sensitive inquiries
Communication and Customer Service Skills
You have:
• Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone and in person
• Proven written communication skills to draft letters and memos.
Additional Information:
Address:
- 1 English Temporary - Seasonal, duration up to 10 months, 350 Dundas St W, Belleville, East Region, Enhanced - Vulnerable Services Sector Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Monday, November 9, 2015
Note:
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.
A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.
A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.
Collection of Information
Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.
Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.
If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Tuesday, November 24, 2015 11:59 pm EST. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
