Competition Status: Position Filled
Approximately 328 individuals applied for this opportunity.
We have completed the recruitment process and successfully hired the top candidate into the position.
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Thank you for your interest in the Ontario Public Service.
Administrative Scheduling Coordinator
Organization:
Ministry of the Attorney General
Division:
Ontario Human Rights Commission
Language of Position(s):
English
Job Code:
09OAD - Office Administration 09
Salary:
$23.46 - $27.35 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Do you have strong prioritization skills, and enjoy working in a fast-paced environment with limited guidance? If this sounds like you, then consider applying for this role with the Ontario Human Rights Commission (OHRC). In this challenging role, you will provide administrative and program support services to the Chief Commissioner, Commissioners and the Executive Advisor that includes the planning and coordination of scheduling and logistical services for the Office.
The OHRC is one part of Ontario's system for human rights, alongside the Human Rights Tribunal of Ontario and the Human Rights Legal Support Centre. The OHRC plays an important systemic role in preventing discrimination, promoting and advancing human rights in Ontario.
What can I expect to do in this role?
In this role, you will:
• provide administrative services to support the Office of the Chief Commissioner by responding to incoming calls and visitors
• plan, prioritize and maintain the electronic calendar and schedule of the Chief Commissioner, identify and resolve scheduling conflicts
• schedule appointments and meetings for the Chief Commissioner and Commissioners
• contact hotels, travel organizations, caterers and conference planners to arrange scheduling and to coordinate logistical arrangements, including travel itineraries
• research, compile and distribute background materials and information packages
• transcribe a variety of materials
• maintain normal office routine during the absence of the Executive Advisor
How do I qualify?
Administrative Knowledge and Skills:
• you have knowledge of administrative operations and procedures for travel and accommodation services, file maintenance to provide program support services to the Chief Commissioner, the Executive Advisor and Commissioners
• you are able to coordinate and schedule meetings, advise Commissioners on administrative requirements and procedures and ensure adherence to established processes
• you can maintain office files to ensure filing systems and processes are up to date, and review and make necessary changes in order to keep them current
• you have knowledge of procurement rules and regulations to initiate bookings, arrange catering and special equipment for meetings, conferences and information sessions
Communication Skills:
• you have demonstrated oral communication skills, tact and courtesy to convey scheduling information to the Chief Commissioner, and Commissioners
• you are able to respond to factual inquiries, redirect callers and coordinate paper flow
• you have demonstrated written communication skills to compose memos, correspondence, letters and email on behalf of the Chief Commissioner and Executive Advisor
Reasoning, Problem Solving, Research and Organizational Skills:
• you are able to identify inquiries for referral and to identify inquiries or issues that require attention
• you have research skills to conduct information gathering, compile materials for meetings/special projects, prepare and disseminate information to Commissioners in a timely manner
• you can research options, contact travel and hotel service providers and coordinate logistical arrangements for meetings
• you have problem solving skills to research conflicting priorities, and notify all concerned parties
• you have planning and organizational skills to coordinate logistics and perform scheduling/re-scheduling functions in response to changing demands and emergencies
• you are able to work methodically, and can pay attention to detail
Computer Skills:
• you are proficient in common office software (e.g. Word, Excel, Outlook, PowerPoint) to prepare correspondence, reports and materials for the Chief Commissioner and the Executive Advisor
• you are able to transcribe background materials and various correspondence to track deadlines and status of activities, and generate reports
• you can use the appointment calendar to maintain and update meeting schedules, and utilize a correspondence tracking system to log, route and track correspondence
Additional Information:
Address:
- 1 English Permanent, 180 Dundas St W, Toronto, Toronto Region, General Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Friday, August 5, 2016
Note:
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. - T-AG-93023/16
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, August 26, 2016 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.