Administrative Assistant

Do you have strong administrative skills? Do you possess tact and diplomacy to work in a fast-paced environment supporting executive level staff? If so, consider the opportunity with the Ministry of Labour and bring your experience to our team!

What can I expect to do in this role?

You will:
• Provide administrative and operational support to unit managers and executive support to the Director
• Assist the Director in implementing the branch's business plans
• Oversee the daily functioning of the Branch office, develop and maintain administrative processes and procedures
• Coordinate the use of VOR contracts, coordinating with stakeholders to ensure contracts are fully documented and paid for
• Monitor the units and Branch's financial transactions, prepare budget and reports

How do I qualify?

Administrative and Financial Skills:

• You have knowledge of finance, office administration, records management, purchasing and human resources procedures for the purpose of providing administrative support
• You have demonstrated experience monitoring budget expenditures and preparing various reports on monthly operations
• You have demonstrated experience reconciling expenditures
• You have experience managing calendars, arranging travel and meetings
• You have experience analyzing expenditures to prepare budget and variance reports

Communication Skills:

• You have strong oral and written communication skills
• You have demonstrated experience in drafting various documentation and correspondence
• You have demonstrated interpersonal skills to discuss and coordinate various office activities with staff at varying levels
• You demonstrate tact and diplomacy when communicating sensitive and confidential information

Organizational, Analytical and Problem Solving Skills:

• You have the ability to work independently and within tight deadlines
• You can solve administrative issues using your strong reasoning skills

Computer Skills:

• You have knowledge of standard office software (e.g. word processing, spreadsheets, presentation), financial reporting systems (IFIS), human resources systems (WIN), administrative support software (SODO)

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, November 4, 2016 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.