Judicial Education & Training Assistant

The Ministry of the Attorney General, Court Services Division is looking for a highly organized individual to plan and coordinate educational conferences for the Office of the Chief Justice, Ontario Court of Justice, as part of the judicial education programs.

What can I expect to do in this role?

As the Judicial Education and Training Assistant you will:
• provide administrative, organizational and conference planning support for all judicial education training programs and conferences throughout the province
• research appropriate conference venues and prepary a comparison of cost estimate
• maintain financial database for the conference planning committees and monitor fee payment process
• coordinate the production of all related conference materials, compile registration packages and facilitate the timely delivery of conference materials to the conference location
• liaise with the judiciary, guest speakers, external vendors, hotel staff and other planning committee members
• review conference contracts to ensure they meet the requirements of the Conference Coordinator, the Associate Chief Justice, and the Senior Advisory Justice of the Peace
• review, verify, and reconcile conference hotel bills and other related conference expenses for accuracy prior to payment processing, and ensure expenses adhere to conference budgeting projections

How do I qualify?

Mandatory

• you have a valid Ontario Class G drivers licence

Technical Knowledge:

You have:

• knowledge of conference planning and administration
• the ability to acquire knowledge of OPS business administrative processes and procedures
• the ability to acquire an understanding of the Office of the Chief Justice, Ontario Court of Justice, the roles and activities of judges and Justices of the Peace
• the ability to acquire knowledge of the scope of education programs and tools to support the efficient and effective delivery

Organizational, Analytical and Problem Solving Skills:

You have:

• experience anticipating, identifying and resolving potential problems
• experience planning, coordinating, setting priorities and working simultaneously on multiple on-going initiatives or projects with conflicting, competing demands and tight deadlines

Communication, Interpersonal, Negotiation and Customer Service Skills:

You have:

• the ability to develop positive relationships and deal effectively with clients
• experience working independently as well as part of a team
• experience compiling agendas and conference materials (e.g. online registration, spousal and welcome packages)
• experience communicating with various internal and external stakeholders (e.g. the judiciary, ministry staff, and external vendors and speakers) using tact and discretion

Financial Knowledge:

You have:

• knowledge of financial, accounting and administrative policies and practices
• experience tracking and monitoring expenses

Computer Skills:

You have:

• proficiency using personal computers, computer networks, data bases and related software programs e.g. PowerPoint, Excel, Word, Outlook, and Internet/Intranet

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, December 18, 2012 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.