Regional Secretary

Are you a self motivated individual who takes pride in offering high quality service and is driven to provide excellence in a high-volume environment and who thrives on learning opportunities? If this sounds like you, then we have an exciting opportunity for you to work with the Ministry of Citizenship and Immigration.

Please note: Oral and written French at the Advanced level and English is a requirement for this position

What can I expect to do in this role?

You will:
• provide customer service to support the area and district offices;
• gather, compile statistical information for staff use;
• provide administrative support services such as organize and maintain electronic and manual records/files;
• monitor and order office supplies;
• maintain office equipment;
• make arrangements for meetings and arrange travel;
• perform clerical accounting activities such as process invoices;
• type letters/ memoranda, minutes of meetings, reports, correspondence, presentations and graphics.

How do I qualify?

Mandatory:

• Oral and written French at the Advanced level and English is a requirement for this position;
• typing skills (50 wpm).

Relevant Skills and Experience:

• Demonstrated experience and knowledge of general office procedures, practices and methods;
• well developed organizational and coordination skills;
• excellent oral and written communication skills to provide information to the general public, liaise with ministry staff, convey information or explanations to clients;
• demonstrated interpersonal skills including tact and diplomacy and ability to maintain confidentiality and work as a team;
• good judgement and problem-solving skills;
• proven mathematical and financial skills to process invoices and review budgetary reports;
• excellent computer skills including the ability to use various software (word-processing, spreadsheet, e-mail, Internet/Intranet and databases);
• proven knowledge of operation of office equipment.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, December 14, 2012 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.